Facilities And Operations Administrator

Ellahi Consulting; Gauteng; On-site; ZAR 150 000 - 250 000; Full time

Job summary

An established industry player is seeking an Operations Administrator to enhance day-to-day operations through effective administrative support and project coordination. This role is vital for ensuring efficiency across departments, requiring strong organizational skills and effective communication with both team members and external stakeholders. The ideal candidate will thrive in an office-based environment, manage vendor relationships, and facilitate compliance with health and safety regulations. Join a dynamic team and contribute to impactful facilities improvement projects while enjoying a collaborative and supportive work atmosphere.

Qualifications

• Experience in facilities management or building maintenance is a plus.
• Strong organizational and communication skills are essential.

Responsibilities

• Assist in coordinating maintenance and repairs of facilities.
• Provide support for internal inquiries regarding facilities.

Skills

Organizational Skills

Communication Skills

MS Office Suite

Facilities Management

Teamwork

Education

Certification in Facilities Management

Tools

MS Office Suite

Job description

Industry : Automotive

Location : Montague Gardens, Western Cape

Salary : Market-Related

Job Summary

The Operations Administrator is responsible for supporting the day-to-day operations of the organization by managing administrative tasks, coordinating projects, and ensuring efficiency across different departments.

The role requires strong organizational skills, attention to detail, and the ability to communicate effectively with team members and external stakeholders.

Qualifications

1. Previous experience in facilities management or building maintenance is a plus
2. Strong organizational and communication skills
3. Ability to work independently and as part of a team
4. Proficient in MS Office Suite (Word, Excel, PowerPoint)
5. Basic knowledge of building systems (HVAC, plumbing, electrical) is desirable
6. Certification in facilities management (e.g., IFMA, BOMA) is a plus

Work Environment

Office-based environment with occasional site visits to various facilities. May require occasional evening or weekend work for emergency response or projects.

Key Responsibilities

1. Operations Administration
   Assist in coordinating regular maintenance and repairs of facilities.
   Consolidate monthly reports from TC Managers on the condition of facilities and equipment.
   Help manage vendor relationships for maintenance services.
   Consolidate monthly reports from TC Managers to manage the company vehicle fleet.
   Conduct monthly checks on Warehouse tools (e.g., battery packs, diagnostic machines, etc.).
   Prepare standard dealership agreements for the Dealership Team, ensuring they follow the necessary process from client interaction to billing.
   Prepare internal information for review insurance submissions.
   Keep all insurance records up to date, including property and company vehicle information.
   Manage flight bookings and vehicle rental bookings for the team.
2. Safety and Compliance
   Assist with internal administration to ensure compliance with health and safety regulations.
   Drive the TC's monthly safety inspections and audits.
3. Customer Service (Internal)
   Provide support to employees and building occupants regarding facility-related inquiries.
   Facilitate corporate clothing orders.
   Facilitate laptop orders.
   Provide mobile provider support and management.
   Manage flight and vehicle bookings.
4. Project Support
   Assist in planning and executing facilities improvement projects.
   Assist with moves.