External Sales Representative

Assign Services (Pty) Ltd - JHB; Johannesburg; On-site; ZAR 250 000 - 450 000; Full time

Job summary

An established industry player is looking for a Senior Administrator to deliver exceptional administration and Company Secretarial services. This client-facing role requires building relationships with clients and understanding their structures and regulatory environments. The ideal candidate will have a passion for Corporate Governance and Company Law, with a strong attention to detail and the ability to supervise junior staff. Join a dynamic team where you can grow your expertise and make a significant impact in the field of administration and governance.

Qualifications

• 3+ years in Company Secretarial or fund administration roles.
• Proficient in minute writing and Microsoft Office Suite.

Responsibilities

• Support junior staff and ensure statutory filings are completed.
• Coordinate board meetings and maintain accurate records.
• Manage billing processes and assist with projects.

Skills

ICSA or CSSA qualification

Company Secretarial experience

Minute writing

Microsoft Office Suite

Interpersonal skills

Team collaboration

Attention to detail

Communication skills

Organizational skills

Motivation and drive

Education

Professional qualification (ICSA, CSSA)

Tools

Microsoft Office Suite

Job description

Senior Administrator - JHB

Location: Johannesburg, South Africa

Description

Role summary: We are seeking a Senior Administrator to provide administration and Company Secretarial services to a client portfolio under the direction of a Senior Administrator and Assistant Manager, ensuring all relevant statutory obligations are met.

The role is client facing, with the Administrator required to act as the first point of contact for clients, intermediaries, C-Suite executives, and other third parties.

The role will require the Administrator to build an understanding of their client structures and the regulatory environment in which they operate.

This role would be suited to an individual with an interest in developing their knowledge in the fields of Corporate Governance and Company Law.

Key responsibilities:

1. Provide daily support and guidance to junior members of staff, providing on-the-job training and acting as first reviewer of work produced;
2. Ensure that all statutory filing is completed in accordance with deadlines set out in relevant legislation;
3. Ensure minute logs are maintained accurately and updated in a timely manner as required;
4. Lead training sessions to other members of staff on topics as agreed with Assistant Manager;
5. Ensure statutory records (Register of Members, Register of Directors etc.) are accurately maintained at all times;
6. Telephonic attendance at board meetings and first review of minutes following quarterly board meetings;
7. Co-ordinating full board meeting process, from preparation of board packs through to timely signing of minutes and updates of action point logs;
8. Ensure actions noted in board meetings are completed in a timely manner;
9. Ensure timely signing of minutes following meeting, in accordance with pre-agreed deadlines;
10. Manage billing process on agreed clients and identify opportunities to bill outside of client's fee agreement;
11. Assist with the co-ordination of recurring and ad-hoc projects, requiring input from the Debt team and ensure completion in line with pre-agreed deadlines;
12. Act in the best interests of the division by supporting team members.

Skills / experience:

1. Holding or studying towards a professional qualification such as ICSA, CSSA or equivalent;
2. Minimum of 3 years' experience in a Company Secretarial or fund administration role;
3. Minute writing experience;
4. Proficient user of Microsoft Office Suite;
5. Excellent interpersonal skills, experience in supervising others preferable, but not essential;
6. Experience operating in a team environment;
7. Excellent attention to detail and high levels of accuracy;
8. Excellent communication and organization skills;
9. Learn and understand Luxembourg's legal and regulatory requirements, over time;
10. Acquire an understanding of Private Debt through continuous professional development;
11. Motivated and driven.