Exports Administrator

Headhunters; Johannesburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A recruitment agency is seeking an Exports Administrator based in Johannesburg. The ideal candidate will have 5 years' experience in logistics, specifically in export administration. Key responsibilities include coordinating shipping operations, ensuring compliance, and maintaining customer relationships. Strong administrative skills, knowledge of SAP, and excellent communication abilities are essential. This full-time position offers a negotiable package.

Qualifications

• Minimum of 5 years' experience in Shipping and Logistics.
• At least 3 years specifically in Export Administration.
• Proven administrative accuracy and attention to detail.

Responsibilities

• Coordinate shipping resources and plan shipments.
• Prepare export documentation and ensure compliance.
• Maintain relationships with internal and external customers.

Skills

Strong administrative skills

Computer literate (MS Office Suite)

Working knowledge of Export and Logistics processes

Excellent communication skills

Analytical mindset

Education

Post-Matric qualification in Logistics or Warehouse Management

Tools

SAP

ERP systems

Job description

Sector Manufacturing / Administrative / Import/Export

Location Johannesburg

Job Type full_time

Experience 3 to 5 years

Qualifications No education

Package Negotiable

Description

Our client in the Manufacturing Industry is currently looking to employ an Exports Administrator, based in Elandsfontein, Gauteng.

Requirements:

• Matric (Grade 12) Certificate.
• Post-Matric qualification in Logistics or Warehouse Management. A Diploma or bachelor’s degree in related fields (NQF 7) is advantageous.
• Minimum of 5 years' experience in Shipping and Logistics within a Manufacturing environment, with at least 3 years specifically in Export Administration.
• Proven administrative accuracy and attention to detail.
• Demonstrated record of good conduct and a disciplined approach to work.

Responsibilities:

Shipping Operations and Documentation:

• Coordinate with transporters and shipping service providers to plan and secure required shipping resources.
• Plan shipments to optimize container utilization and align with customer requirements.
• Prepare and manage export documentation and ensure compliance with applicable Incoterms and international regulations.
• Capture and process export-related data daily, and provide reports on customer order statuses.
• Manage the export invoicing process and ensure accurate documentation is sent with shipments.

Compliance and Risk Control:

• Operate within prescribed controls to maintain process integrity.
• Identify departmental risks and escalate concerns to management.
• Assist with maintaining a risk register and updating SOPs.
• Ensure compliance with legal, regulatory, and internal frameworks to prevent irregular expenditure.

Customer Service Management:

• Maintain professional relationships with internal and external customers.
• Respond to export-related queries (delivery, documentation, packaging, etc.).
• Represent the company in meetings with external stakeholders when required.

Cost and Financial Oversight:

• Contribute to budget preparation and cost control measures.
• Promote efficient use of financial and logistical resources.
• Monitor overtime and purchases, ensuring alignment with authorization limits.

Essential Skills and Attributes:

• Strong administrative and organizational skills.
• Computer literate (MS Office Suite), SAP, ERP systems.
• Working knowledge of Export and Logistics business processes.
• Excellent verbal and written communication skills.
• Analytical, proactive, and customer-focused mindset.
• Ability to work under pressure and meet tight deadlines.
• Team-oriented with a disciplined and diligent work ethic.

Please note:
If you do not receive a response within two weeks of applying, kindly consider your application unsuccessful.

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