Export Buyer - Vehicles Department

Holler Trade cc; Midrand; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A company in the automotive sector is seeking a Purchasing Officer to manage client and supplier relationships, process orders, and ensure stock control. The ideal candidate will have a Degree or Diploma related to Purchasing and a minimum of 3 years' experience in the automotive industry. Strong communication skills in Afrikaans and English are essential. This is a permanent, full-time position located in Midrand.

Qualifications

• Minimum 3 years of experience in the automotive industry.
• Ability to interpret technical data.
• Strong relationship-building skills with stakeholders and suppliers.

Responsibilities

• Manage client relationships through effective communication.
• Ensure timely payments to suppliers.
• Prepare proforma invoices including all costs.
• Collaborate with warehouse staff on stock control.
• Report on queries and schedules during staff meetings.

Skills

Fluent in Afrikaans

Fluent in English

Analytical skills

Proficient in MS Office

Customer interface skills

Negotiation skills

Problem-solving abilities

Attention to detail

Education

Degree or Diploma in Purchasing, Logistics, Commerce, Finance, or Business Management

Matric

Tools

MS Office

Job description

1. Client Maintenance

• Manage client relationships through effective and frequent communication.
• Deliver exceptional service that exceeds customer expectations via proactive and appropriate solutions.

2. Supplier Maintenance

• Manage supplier relationships with effective and frequent communication.
• Continuously evaluate supplier service delivery, lead times, and quality.
• Compare stock pricing between current and competitive suppliers, suggesting savings initiatives to the operations manager.
• Make ongoing purchase suggestions based on market knowledge.
• Ensure timely payments to suppliers through coordination with the Finance Department.

3. Purchasing

• Process customer order inquiries as forwarded by management, following purchasing procedures.
• Source goods to meet customer requests.
• Prepare proforma invoices inclusive of all costs such as delivery, duties, freight, surcharge, VAT, etc.
• Ensure selling costs adhere to agreed customer markup rates.
• Calculate duties and exchange rates accurately.
• Request forward cover for Forex deals.
• Maintain complete files for each order with all relevant correspondence and product information.
• Place orders with suppliers upon receipt of order confirmation, forwarding copies to accounts and warehouse.
• Obtain competitive quotations, negotiate prices and payment terms.
• Provide clients with quotations and follow up to secure orders.
• Send authorized purchase orders to suppliers.
• Ensure timely delivery or collection according to scheduled priorities.
• Follow up on undelivered goods and coordinate returns for incorrect or defective items.

4. Stock Control

• Collaborate with warehouse staff regarding purchase order receipts, packaging, labeling, storage, and shipping.
• Inspect goods on delivery to verify correctness before loading.

5. Reporting

• Communicate regularly with the Operations Manager and warehouse staff about stock availability, collections, returns, deliveries, and supplier lead times.
• Complete the procurement schedule daily.
• Report on queries and schedules during staff meetings.

6. General

• Manage personal administrative duties efficiently.
• Work independently and as part of a team.
• Assist colleagues with daily tasks.
• Maintain high standards of work quality and accuracy.

Qualifications

• Matric
• Degree or Diploma in Purchasing, Logistics, Commerce, Finance, or Business Management
• Minimum 3 years of experience in the automotive industry (non-negotiable)

Additional Information:

Skills Required:

• Fluent in Afrikaans and English
• Analytical skills to assess facts and situations
• Proficient in MS Office and project management
• Customer interface and conflict management skills
• Ability to interpret technical data
• Strong relationship-building skills with stakeholders and suppliers
• Negotiation, communication, interpersonal, and influencing skills
• Problem-solving and decision-making abilities
• Results-oriented with project management skills
• Commercial and financial awareness
• Attention to detail and accuracy
• Strong communication skills, both oral and written
• Leadership and team coordination abilities
• Excellent administrative skills

Residency Requirement: Candidates must reside in Midrand, Centurion, or Fourways areas. Candidates outside these areas will not be considered.

Employment Type: Permanent, full-time

This position is within our Vehicles Department; automotive industry experience is essential.

Salary will be discussed with shortlisted candidates.

Due to high application volume, only shortlisted candidates will be contacted.

Remote Work: Employment Type: Fulltime

Key Skills: Account Management, Execution, Insurance Management, Import & Export, Catering Operations, Building Electrician

Experience: 3+ years

Vacancy: 1