Executive Virtual Assistant– Real Estate Support (JOB ID: DAVJEN)

Inside Out; Cape Town; Hybrid; Full time

Job summary

A real estate support company is seeking an Executive Virtual Assistant to provide vital back-office support. The ideal candidate must have real estate experience, exceptional communication skills, and the ability to manage multiple tasks independently. This full-time position offers a dynamic work environment and the opportunity for growth.

Qualifications

• Candidate must be detail-oriented and able to manage tasks independently.
• Experience in the real estate industry is required.
• Ability to use AI tools is preferred.

Responsibilities

• Provide back-end administrative support and project coordination.
• Manage client communications professionally.
• Maintain the CRM system and assist with task tracking.

Skills

Strong written and spoken English

Real estate experience

Proficient with CRMs

Self-starter

Organized and detail-oriented

Flexible and growth-oriented

Job description

** IMPORTANT ** WATCH THIS QUICK LOOM VIDEO ON HOW TO GET HIRED: https://www.loom.com/share/345... JOB INFO
Job Title	Executive VA – Real Estate Support
JobID	DAVJEN
Industry	Real Estate
Location	LATAM and South Africa
Status	Full Time
Work Schedule	Monday to Friday, 8:30 AM – 4:30 PM EST
Pay rate	$6 - $7/hour
Target Start	ASAP

JOB DETAILS

About the Client The client is a real estate professional dedicated to delivering a high-touch client experience while growing a dynamic and results-driven business. With a strong focus on operational excellence and client care, the business leverages systems and virtual support to optimize performance and scale sustainably. The client is hiring through Inside Out Hiring, a trusted partner in building top-tier remote teams. About the Role We are seeking a proactive Executive Administrative Virtual Assistant with real estate experience to provide vital back-office support and client communication. The ideal candidate is detail-oriented, communicates exceptionally well, and can manage tasks independently in a fast-paced environment. Key Responsibilities Provide back-end administrative support and project coordination Manage and respond to emails and client communications professionally Handle follow-ups with clients, agents, and vendors Maintain and update the CRM system (preferably Follow-Up Boss) Assist with scheduling, document management, and task tracking Coordinate tasks between the real estate team and external partners Support lead generation and appointment setting as needed (nice to have) Contribute to marketing tasks such as email campaigns or social posts (optional) Ideal Candidate Profile Strong written and spoken English – clear, confident, and professional Experienced in the real estate industry – understands terminology, timelines, and client expectations Keen to using AI tools Proficient with CRMs – Follow-Up Boss experience is a plus but not required Self-starter with high initiative – takes ownership and completes tasks with minimal supervision Organized and detail-oriented – capable of managing multiple priorities Flexible and growth-oriented – open to training, feedback, and evolving responsibilities