Executive Personal Assistant to Managing Director

HAZENDAL WINE ESTATE; Stellenbosch; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A premier wine and hospitality company in Stellenbosch is seeking an Executive Personal Assistant to provide high-level support to the Managing Director. The ideal candidate will have at least 5 years of experience in executive support, strong organisational skills, and experience in the hospitality or wine industry. Flexibility with working hours is essential, including evenings and weekends. A valid driver's license and reliable vehicle are required.

Qualifications

• Minimum 5 years’ experience supporting a senior executive.
• Experience in the hospitality, travel, or wine industry is highly desirable.
• Must have own reliable vehicle and a valid driver’s license.

Responsibilities

• Provide high-level administrative, secretarial, and operational assistance to the MD.
• Coordinate the MD's calendar and manage travel plans.
• Draft and send correspondence on behalf of the MD.
• Organise and prepare for meetings with agendas and minutes.
• Assist the MD with ongoing business projects and research.

Skills

Strong organisational and time management skills

Excellent verbal and written communication abilities

Advanced proficiency in Microsoft Office Suite

High emotional intelligence and interpersonal skills

Ability to multitask and work under pressure

Education

Matric / Grade 12

Office Administration / Secretarial Diploma or equivalent

Job description

Overview

Executive Personal Assistant to the Managing Director – Wine Estate & Hospitality

Location: Stellenbosch

Reporting to: Managing Director (MD)

Working Hours: Flexible, including occasional evenings and weekends as required by business operations.

Responsibilities

• Executive Support: Provide high-level administrative, secretarial, and operational assistance to the MD.
• Schedule & Travel Management: Coordinate the MD's calendar, schedule internal and external meetings, and manage travel plans, including local and international arrangements.
• Communication Management: Draft, review, and send correspondence on behalf of the MD. Act as the primary point of contact between the MD and internal/external stakeholders.
• Meeting Coordination: Organise and prepare for meetings, including compiling agendas, taking minutes, and following up on action items.
• Project Support: Assist the MD with ongoing business projects, research, and ad-hoc tasks to ensure business and personal objectives are met efficiently.
• Office Oversight: Maintain an organised and professional office environment for the MD and executive team.
• Stakeholder Engagement: Build and nurture relationships with key stakeholders, clients, partners, and internal teams.
• Confidentiality & Discretion: Handle sensitive information with the utmost confidentiality and professionalism.
• Prioritisation & Time Management: Help the MD manage workload, prioritise commitments, and remain focused on strategic goals.
• Flexibility & Availability: Adapt to changing schedules, work demands, and occasional after-hours commitments, especially during peak hospitality periods or major wine events.

Required Qualifications, Experience & Skills

• Matric / Grade 12 (essential)
• Office Administration / Secretarial Diploma or equivalent (preferred)
• Minimum 5 years’ experience supporting a senior executive (MD, CEO, or equivalent)
• Experience in the hospitality, travel, or wine industry is highly desirable
• Must have own reliable vehicle and a valid driver’s license
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organisational and time management skills
• Excellent verbal and written communication abilities
• High emotional intelligence and interpersonal skills
• Ability to multitask and work under pressure
• Discreet, trustworthy, and proactive in problem-solving
• Based in Cape Town or Stellenbosch