Executive Personal Assistant to Management of a Private Hospital - Randburg

iMedrecruit; Randburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A private hospital in Randburg is seeking an experienced Executive Personal Assistant to support executive management. Responsibilities include administrative support, travel coordination, and marketing assistance. The ideal candidate must have 3-5 years of experience, proficiency in MS Office, and strong communication skills in Afrikaans and English. This full-time role requires exceptional organisational abilities and discretion.

Qualifications

• 3-5 years' experience as an executive personal assistant.
• Experience within the medical industry is advantageous.
• Must be computer literate with MS Office.

Responsibilities

• Provide administrative support to the executive management team.
• Coordinate travel arrangements for executives.
• Assist with project management tasks and marketing activities.

Skills

Strong interpersonal skills

Professional communication skills

Attention to detail

Exceptional organisational skills

Multitasking ability

Education

Matric

Secretarial Diploma or equivalent

Tools

MS Office Suite

Job description

Executive Personal Assistant to Management of a Private Hospital - Randburg

A private hospital based in Randburg is seeking to recruit an executive personal assistant to 4 executive managers (Hospital Manager, HR, Finance & Admin as well as Nursing Manager).

The ideal candidate must be organized, efficient, and capable of managing multiple tasks simultaneously.

Duties & Responsibilities:

• Provide administrative support to the hospital's executive management team, including managing calendars, scheduling meetings, and handling correspondence.
• Coordinate travel arrangements and accommodations for executives as needed.
• Prepare and organize documents, reports, presentations, and other materials for meetings and presentations.
• Assist with project management tasks, such as tracking deadlines, coordinating team efforts, and monitoring progress.
• Maintain confidential files and records, ensuring accuracy and compliance with privacy regulations.
• Assist with marketing and promotional activities, including social media management, content creation, and event coordination.
• Collaborate with the marketing team to develop marketing materials, including brochures, flyers, and advertisements.
• Assist with the organization and execution of marketing events, such as health fairs, community outreach programs, and hospital tours.
• Monitor and respond to inquiries and comments on social media platforms and other marketing channels.
• Conduct market research and analysis to identify opportunities for promoting hospital services and reaching target audiences.
• Assist with tracking marketing metrics and analysing campaign performance to inform future marketing strategies.
• Provide general administrative support to the marketing department, such as data entry, file management, and inventory tracking.

Qualification & Requirements:

• Matric
• A Secretarial Diploma or equivalent will be advantageous
• A minimum of 3-5 years' experience as an executive personal assistant
• Experience within the medical industry will be advantageous
• Computer literate (proficient in MS Office Suite)
• Afrikaans & English (verbal & written)
• Driver's license and own reliable transport

Skills & Attributes:

• Strong interpersonal skills
• Professional communication skills (Afrikaans & English / verbal & written)
• Attention to detail
• Focused
• Exceptional organisational & time management skills
• Ability to multitask and prioritise
• Reliable & dependable
• Professional & discreet

Start Date:

ASAP

Only candidates who meet all the minimum requirements stipulated in the advert, will be considered. If you do not hear from us within two weeks of your application, please consider your application as unsuccessful