Executive Personal Assistant (to CEO)

Rory Mackie & Associates; Johannesburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

An influential industry association is looking for an Executive Personal Assistant to support the CEO's office. This role involves comprehensive administrative duties, including managing the CEO's diary, coordinating meetings, and facilitating communication with stakeholders. The ideal candidate will possess strong administrative skills, excellent communication abilities, and proficiency in Microsoft Office Suite. Join a dynamic organization dedicated to fostering sustainable growth in the fast-moving consumer goods sector, where your contributions will help shape industry standards and practices.

Qualifications

• Strong administrative and secretarial skills required.
• Experience supporting senior executives is essential.

Responsibilities

• Provide full administrative support to the CEO's office.
• Manage the CEO's diary and coordinate meetings effectively.
• Communicate with members and stakeholders on behalf of the CEO.

Skills

Administrative Skills

Communication Skills

Interpersonal Skills

Time Management

Multi-tasking

Tools

Microsoft Office Suite

Job description

Our client, a highly influential industry association, is seeking an Executive Personal Assistant to provide full administration support to the office of the CEO. The hiring company represents the interests of numerous member companies within the fast-moving consumer goods (FMCG) sector. Their mission is to foster a conducive environment for sustainable growth and competitiveness, facilitating dialogue between industry players and government bodies. They are dedicated to addressing key issues such as consumer protection, regulatory compliance, and promoting best practices within the industry.

Support to the CEO :

• Provide full administrative support to the office of the CEO
• Schedule and record minutes of all management meetings
• Follow up on action items as per minutes
• Effective diary management – co-ordination of meetings, screening of calls, boardroom arrangements and managing the office in the absence of the CEO
• Assist CEO to manage output, workflow and office deadlines
• Stakeholder Management – internal and external
• Act as the point of contact to members and stakeholders
• Monitor requests and identify urgent matters and escalate accordingly
• CEO’s correspondence: manage incoming mail and redirect accordingly
• Communication with member organisations / Government Departments / stakeholders
• Prepare presentations and conduct research as directed by CEO
• Typing, proofreading and assisting with file organisation

Desired Qualifications & Experience :

• Strong administrative and secretarial skills
• Experience in providing administrative support to senior executives
• Excellent communication and interpersonal skills
• Ability to manage multiple tasks and deadlines
• Proficiency in Microsoft Office Suite