Executive Personal Assistant (JB5365)

Kontak Recruitment; Hazyview; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading company is seeking an Executive Personal Assistant to support a high-profile business leader in Hazyview. The role requires a proactive individual with extensive experience managing executive schedules, coordinating travel and handling sensitive information, thriving in a fast-paced environment. The ideal candidate possesses strong emotional intelligence, resilience, and a professional demeanor.

Qualifications

• 8-10 years as an Executive PA or C-suite Assistant.
• Proven track record in finance-driven industries.
• Adaptable thinker with a professional demeanor.

Responsibilities

• Provide comprehensive PA support including diary management.
• Coordinate travel itineraries and oversee logistical arrangements.
• Act as contact point between executive and stakeholders.

Skills

Strong financial acumen

High emotional intelligence

Management of multiple priorities

Excellent communicator

Comfort with travel

Tools

Microsoft Office Suite

Calendar management tools

Travel management tools

Job description

Executive Personal Assistant (JB5365)

Hazyview, Mpumalanga

Market Related

Permanent

A high-profile business leader is seeking an experienced and confident Executive PA to provide right-hand support in a fast-paced, high-performance environment. This role requires more than just administrative expertise — it demands discretion, resilience, precision, and the ability to remain composed under pressure. You’ll act as the gatekeeper and anchor, ensuring seamless coordination of both professional and personal obligations while maintaining control over a demanding schedule.

You’ll be joining an executive who travels frequently across the country and abroad, and you’ll be expected to accompany them when required. The ideal candidate is someone who thrives on structure, has sound judgement, and knows how to handle delicate matters with tact. This is not a role for someone easily rattled — it’s for the person everyone turns to when plans shift and decisions need to be made quickly.

Minimum Requirements:

• 8–10 years of experience as an Executive PA or C-suite Assistant
• Strong financial acumen or background in finance (e.g., worked closely with financial data, budgets, or executives in finance-driven industries)
• High emotional intelligence and ability to maintain confidentiality
• Proven ability to manage multiple priorities with calm, efficiency, and attention to detail
• Comfortable with frequent travel, both local and international
• Fully computer literate (Microsoft Office Suite, calendar and travel management tools)
• Valid passport and driver’s license
• Professional demeanor, confident communicator, and adaptable thinker
• Preference will be given to candidates demonstrating stability and long-term commitment in previous roles

Duties and Responsibilities:

• Provide comprehensive PA support to the executive, including diary management, travel coordination, meeting scheduling, and document preparation
• Act as the point of contact between the executive and internal/external stakeholders
• Coordinate complex travel itineraries and ensure seamless logistical arrangements
• Anticipate needs and proactively manage changes or disruptions to plans
• Handle sensitive information with discretion and professionalism
• Monitor key deadlines, prepare briefing notes, and follow up on outstanding matters
• Assist with personal admin and errands where required, particularly while travelling
• Support basic financial administration, reporting, and reconciliation tasks
• Liaise with senior clients and partners in a polished and diplomatic manner
• Be the “calm in the storm” when unexpected changes arise

Please do not apply using scanned CVs; no supporting documentation is required at this point. This will be requested later.

IMPORTANT:

• We specialize in specific niche fields. Regret that we are unable to provide assistance for any fields outside of this scope. Fields can be viewed on our website.

Kontak Recruitment Disclaimer:

• Equal opportunity: All backgrounds are welcomed, with no bias. All are considered based on requirements.
• Job specifics: Requirements mirror advertisement, duties may adjust for client needs.
• Fair process: Fair assessment, only shortlisted candidates contacted due to volume.
• Privacy: Data processed as per Privacy Policy. By applying, you agree to data handling. We safeguard applicant info.
• Candidate verification: Candidates selected by the client are verified. False info may disqualify or end employment via the client.
• Offer clarity: Advert is not a binding offer. Written offers based on pre-employment conditions.
• No direct link: Advert is not tied to Kontak Recruitment. We assist in the employment process ONLY.
• Applicant Responsibility: Upon applying, confirmation of receipt for a specific advert is given. If no confirmation is received, you must verify with Kontak Recruitment.