Executive Personal Assistant (Administration)

AtripleA Recruitment & Temps; Sandton; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A recruitment agency is seeking a Personal Assistant to provide administrative support for the CEO. The ideal candidate will have 6-7 years of experience at an executive level, great communication skills, and proficiency in MS Office applications. Responsibilities include managing the CEO's diary, organizing travel, and assisting with various administrative tasks. This is an excellent opportunity for a proactive and detail-oriented individual.

Qualifications

• 6-7 years' experience as a secretary or personal assistant at an executive level.
• Must be confident in all communication and have a strong service orientation.
• Ability to handle pressure in a professional manner.

Responsibilities

• Provide personal assistant support to the CEO.
• Manage electronic diary efficiently.
• Organize travel and prepare complex itinerates.

Skills

Excellent computer literacy

Strong communication skills

Service orientation

Ability to manage pressure

Interpersonal skills

Education

Grade 12 and recognized Secretarial or PA Diploma

Tools

MS Word

MS Excel

MS PowerPoint

MS Outlook

Baan (ERP)

Job description

This position is responsible for all administrative support activities and effective coordination of the CEO’s office. The key focus areas are;

• Personal assistant support to CEO
• Administration and office support to CEO (and at times the EXCO team)

Qualifications

• Minimum : Grade 12 and a recognized Secretarial or PA Diploma +
• Extensive experience as a secretary or personal assistant at a senior manager / executive level in a corporate environment. 6-7 years’ experience,
• Excellent computer literacy and skills with experience in all MS packages, such as MS Word, MS Excel, MS PowerPoint, MS Outlook
• Must be confident in all communication have a strong service orientation and focus.
• The ability to manage upwards and be pro-active
• Ability to handle pressure in a professional manner
• ACI candidate.

Key Responsibilities

• Overall PA and secretarial duties
• Efficient electronic diary management
• Liaison between CE office and other departments (internal and external)
• Organizing travel and preparing complex travel itinerates (local and international)
• Professionally plan and manage meetings, functions and events
• Minute taking and meeting support
• Managing and reviewing filing and office systems
• Assist the Executive teams with administrative activities and travel arrangements
• Processing purchase orders on Baan (ERP)
• Preparing monthly travel reports
• Ensuring all monthly management reports are consolidated and distributed
• Sourcing and ordering stationery and office equipment
• Liaising with Executives direct reports and clients

Personal Attributes

• Excellent inter-personal and people skills
• High level of confidentiality and integrity
• Excellent verbal and written communication skills
• Ability to work under pressure to meet stringent deadlines
• Attention to detail and accuracy is essential
• Energetic, self-motivated and a proactive team player
• Must have a professional demeanor
• Excellent administration skills
• Complete-finisher with a follow through aptitude
• Sense of urgency and delivery orientation
• Efficient and well organized