Executive Personal Assistant

Planet Fitness; Sandton; On-site; ZAR 200 000 - 400 000; Full time

Job summary

An established industry player is seeking a highly skilled Executive Personal Assistant to support their Managing Director. This role requires exceptional organizational skills, proficiency in MS Office, and the ability to manage multiple tasks efficiently. You will be responsible for screening calls, managing diaries, organizing travel, and ensuring smooth communication within the organization. If you're a self-motivated individual with a strong attention to detail and a passion for administrative excellence, this opportunity offers a chance to contribute significantly to a dynamic team in a fast-paced environment.

Qualifications

• 8+ years experience in a Secretarial/Personal Assistant role.
• Proficient in MS Office with strong typing skills.

Responsibilities

• Provide executive support to the Managing Director.
• Manage diaries and coordinate meetings effectively.
• Organize travel arrangements and national conferences.

Skills

MS Office (Word, Excel, PowerPoint, Outlook)

Diary Management

Client Liaison

Confidentiality

Communication Skills

Education

Matriculation certificate (Grade 12)

Job description

Purpose Of The Job

The individual will be responsible for providing Executive and Administrative support to the Managing Director.

Main Functions

• Screening of calls and determine according to best judgement how callers can best be assisted.
• Diary management, co-ordinating internal and external meetings.
• Dealing with and following up on enquiries in the absence of Executives, with the ability to action time sensitive tasks.
• Client liaison and follow ups.
• Organise all travel arrangements both local and international if and when necessary.
• Organising, planning and co-ordinating national conferences and group meetings.
• Accurate typing, editing, creating and finalising of documents within Planet Fitness Format, with the ability to demonstrate intermediate and or advance ability on excel.
• Assisting with formatting, editing and typing of documents including proposals and reports in Word / Excel and PowerPoint.
• General organising and administrative support as required.
• Record minutes of meetings and action accordingly.
• Represent and action a professional manner for the office of the Managing Director at all times.

Requirements

Qualifications and Experience

• Matriculation certificate (Grade 12).
• Highly skilled and proficient in MS Office (Word, Excel, PowerPoint and Outlook).
• Minimum of 8 years in a Secretarial/Personal Assistant role or with relevant hands-on experience.
• 5+ years' experience as an Executive PA within a high-level environment.
• Ability to work on various Projects and multi-task and meet the required deadlines.
• Ability to prioritise work according to urgency and importance.

Critical Technical Skills or Competencies

• Administration would be required to be on point and accurate.
• Ability to demonstrate a high level of confidentiality.
• Must be proficient on Outlook, Excel, PowerPoint and Word and must be comfortable typing documents and reports.
• Previous experience with the preparation of proposals and formatting of documents would be advantageous.
• Ability to prioritise work according to urgency and importance.
• Able to track sudden changes in order to ensure all tasks are met.
• Must be able to work independently and take ownership of all required responsibilities.
• Strong ability to prioritise.
• Previously dealt with Director's and managed their Office / Personal diaries.
• Excellent telephone manners.
• Ability to deal effectively with individuals at all levels, including Members, Senior Management and Directors.
• High level of confidentiality.
• Excellent organisation and administration skills.

Critical Interpersonal or Interactive skills

• Professional and diplomatic.
• Able to work under pressure and meet deadlines.
• Must be able to multitask and cope with requests from a team perspective.
• Must be able to work independently and take ownership of responsibilities.
• Self-motivated.
• Methodical and attention to detail.
• Strong communication (verbal and written).

If you are an employee of Planet Fitness, please ensure that you follow the internal application process.

Please send your CV to [e-mail]

If you have not heard from Planet Fitness within 14 days, your application will be considered unsuccessful.