Executive Personal Assistant

Scateck Recruitment; Roodepoort; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A recruitment agency is seeking an Executive Personal Assistant based in Roodepoort. The successful candidate will manage administrative tasks, including scheduling and coordinating meetings, while ensuring confidentiality. Candidates should have a relevant tertiary qualification and 5-7 years' experience in a similar role. Strong MS Office skills and excellent communication abilities are essential.

Qualifications

• Five to seven years of experience as an executive assistant or in a senior executive setting.
• Must maintain strict confidentiality and exercise discretion.
• Professional and presentable appearance.

Responsibilities

• Execute a broad variety of administrative tasks for the executive member.
• Manage the executive's calendar, including scheduling meetings and travel.
• Organize and coordinate meetings, conferences, and events.

Skills

Strong MS Office skills

Excellent verbal and written communication skills

Ability to multitask and maintain attention to detail

Education

Relevant tertiary qualification

Job description

Position based in Roodepoort / West Rand

We are hiring an Executive Personal Assistant based in West Rand / Roodepoort. Only active candidates will be considered.

Main duties will include but are not limited to:

1. Execute a broad variety of administrative tasks that facilitate the executive member’s ability to effectively lead the organization, including assisting with special projects.
2. Keep abreast of industry best practices to enable the executive members to respond effectively to the market and stakeholders.
3. Schedule Management: Manage the executive’s calendar, including scheduling meetings, appointments, and travel arrangements. Coordinate and prioritize commitments, anticipate conflicts, and resolve them efficiently.
4. Correspondence and Communication: Handle incoming and outgoing communications, including emails, phone calls, and mail. Maintain professionalism and confidentiality.
5. Meeting and Event Coordination: Organize and coordinate meetings, conferences, and events, including logistics, agendas, and materials.
6. Administrative Support: Provide general administrative support such as document management, filing, record-keeping, and preparing financial documents like expense reports and invoices.
7. Assist with research, data analysis, and special projects.
8. Perform internal and external communications, including email and written correspondence.
9. Review, edit, and format draft and finalized materials for completeness.
10. Perform other duties as assigned.

Qualifications, Skills, and Experience

• Relevant tertiary qualification (preference for Degreed candidates)
• Five to seven years of experience as an executive assistant or in a senior executive setting
• Strong MS Office skills (Excel, Word, PowerPoint, Outlook)
• Driver’s License
• Professional and presentable appearance
• Excellent verbal and written communication skills
• Must maintain strict confidentiality and exercise discretion
• Ability to multitask and maintain attention to detail