Executive Personal Assistant

Numeral Financial Services Group; Pretoria; On-site; ZAR 200,000 - 400,000; Full time

Job summary

Join a vibrant and dynamic team as a Personal Assistant to the CEO in a fast-paced environment where your organizational skills will shine. This role is crucial in ensuring the CEO's tasks and communications are handled with utmost efficiency and confidentiality. You will be at the heart of the action, providing support that enables the leadership team to thrive. With opportunities for personal growth and development, this position offers a chance to make a real impact while enjoying a supportive workplace culture. If you are proactive, detail-oriented, and ready to take on exciting challenges, this is the perfect opportunity for you.

Benefits

On-site gym

Two on-site restaurants

State-of-the-art tech building

Qualifications

• 3-4 years of executive secretarial and/or administrative support experience.
• Highly computer literate with Microsoft Office Suite.

Responsibilities

• Provide professional and confidential administrative support to the CEO.
• Manage e-mails, diary, and travel arrangements for the CEO.
• Organize events and maintain documentation for meetings.

Skills

Organizational Skills

Communication Skills

Interpersonal Skills

Attention to Detail

Proactive Initiative

Confidentiality

Education

Degree or Diploma in Business Management

Secretarial or similar field

Tools

Microsoft Office Suite

Job description

Are you an expert in planning and providing extensive support to Executive Management? Do you get along well with people and are your written / verbal communication skills unrivalled? Are discretion and diligence your middle names? Raise your hand if that’s you because

WE’RE HIRING!

It’s our mission to unleash the potential in our team, and we know that teams perform best when they are diverse and each individual feels that they belong. That’s why we want you to join us in the capacity of Personal Assistant to the CEO. This role plays an integral part in our team, as you apply splendid organisational and time-management skills to enhance efficiency.

So, who are we and why would you want to join us?

We are a young, energetic, and passionate group of companies working in different industries, all focused on becoming market leaders in our fields. Our fast-paced environment will positively challenge you and keep you engaged as you navigate through changing priorities and varying demands. We work smart, we work hard, but we have fun doing it!

Companies in our group include:

• LNDR – a lending solutions provider
• Cryosave – A bank for newborn stem cells
• APS – an outsourced call centre management company

What can we offer you? Some of our benefits include:

• Working in a state-of-the-art tech building that includes access to an on-site gym to help you grow your fitness as much as you do your brain.
• Two on-site restaurants that will have you inhaling aromas of mouth-watering lunchtime dishes, and freshly brewed coffee. At Fintech campus that’s just a part of the rhythm of the day.

Great, so who would be a good fit?

An organizational specialist who is an expert in ensuring the CEO’s life, communication, contacts, tasks, and diary are managed in a highly efficient manner. Someone with interpersonal skills is a must as well as great writing and communication skills. Responsible for providing unwavering support whilst maintaining a positive attitude. Ensuring a high level of attention to detail and accuracy is applied relating to all tasks received, whilst always maintaining confidentiality.

You may be wondering, what would such a fantastic individual’s duties include?

• Providing professional and confidential administrative support.
• E-mail and diary management for CEO and general office administration.
• Providing support to the CEO by managing e-mails, setting up meetings, and coordinating all the resources associated with same.
• Maintaining and setting up new templates relating to forms and other documentation regularly used.
• Providing logistical support to the CEO in the execution of his duties.
• Organization and booking of seminars and conferences for CEO and staff including: bookings, expense requisitions, obtaining authorization, follow up, sending to relevant stakeholders.
• Organizing business and private travel arrangements.
• Communicating verbally and electronically with internal and external clients.
• Liaising with courier services for both local and international deliveries as well as internal driver/messenger on deliveries.
• Dealing with businesses or client queries and enquiries.
• General administration and any ad hoc duties/projects that will be assigned from time to time.
• Event planning and management.
• Acting as a first point of contact: dealing with correspondence and phone calls.
• Creation of documents, letters, mails, and PowerPoint presentations for the Group CEO.
• Reminding the manager/executive of important tasks and deadlines.
• Typing, compiling, and preparing reports, presentations, and correspondence.
• Managing contacts, databases, and filing systems.
• Minute taking during meetings.
• Prepare all documents and materials necessary for all committee and Board of Directors/Exco meetings (dates/attendee list/logistics/catering).

Are there any specific skills and attributes required?

• Someone who uses initiative and is proactive in all tasks given to them.
• Someone who can work independently and without supervision.
• Self-motivated and disciplined.
• Someone who is resourceful when uncertainty arises.
• An unwavering ability to remain professional at all times.
• Someone who is cordial and amenable.
• Applying a level of assertiveness when required.
• Someone who is not afraid of change and can adapt.
• A high level of focus applied at all times.
• The ability to apply logical thinking, especially when problems arise.
• High attention to detail.
• Someone who has the ability to always maintain a high level of confidentiality.

So now you’re really excited and want to know what’s next. Well, take a look at the below requirements and if you

meet them; apply, apply, apply:

• A Degree or Diploma in Business Management, Secretarial or similar field.
• 3-4 years’ executive secretarial and/or administrative support experience.
• Highly computer literate with experience in Microsoft Office Suite (non-negotiable).
• Own reliable vehicle and a valid driver’s license.
• The ability to work longer hours and thrive within a fast-paced, demanding environment.
• Someone who is driven to succeed, who is looking for exposure to grow as a personal assistant or to become an executive.