Executive Personal Assistant

Fem Recruitment; Middelburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A recruitment agency is seeking a Personal Assistant to the CEO in Middelburg. The role involves high-level executive support, managing the CEO's schedule, preparing presentations, and maintaining communication with stakeholders. Candidates should have proven experience at the executive level, strong organizational skills, and proficiency in MS Office. This is a full-time position requiring flexibility for travel and extended working hours as needed.

Qualifications

• Proven experience as an Executive Assistant at senior executive or C-suite level.
• Ability to manage multiple tasks efficiently under pressure.
• Trustworthy with a high level of discretion.

Responsibilities

• Manage CEO’s diary, appointments, and meetings.
• Prepare briefing packs, presentations, and correspondence.
• Conduct research and prepare summary reports for the CEO.

Skills

Executive support

Organizational skills

Time management

Excellent communication

MS Office Suite proficiency

Emotional intelligence

Job description

SUMMARY :

Personal Assistant to the CEO

To provide high-level executive support to the CEO, ensuring efficient management of daily schedules, business priorities, confidential information, and strategic projects. The PA will act as the CEO’s right hand in managing communication, operational efficiency, and administrative excellence.

POSITION INFO :

Key Responsibilities :

• Executive Support
• Manage and maintain CEO’s diary, appointments, and meetings (internal and external).
• Prioritize and coordinate requests, ensuring time is optimized.
• Prepare briefing packs, presentations, reports, and correspondence.
• Take minutes in strategic meetings and follow up on action items.
• Administrative & Office Management
• Handle travel arrangements (local & international), visas, accommodation, and itineraries.
• Screen and prioritize emails, calls, and documents.
• Manage expense claims, budgets, and petty cash related to CEO’s office.
• Coordinate logistics for board meetings, Exco meetings, and special events.
• Project Coordination & Research
• Conduct research on behalf of the CEO and prepare summary reports.
• Assist in special projects and strategic initiatives as directed by the CEO.
• Track deadlines and deliverables to ensure execution.
• Confidentiality & Discretion
• Manage sensitive information with the highest level of integrity.
• Act as a liaison between the CEO and internal / external stakeholders.
• Communication & Relationship Management
• Draft professional communication on behalf of the CEO.
• Build relationships with key stakeholders, clients, and partners.
• Support in stakeholder engagement and follow-ups.

Required Qualifications & Skills

• Proven experience as an Executive Assistant / Personal Assistant at senior executive or C-suite level.
• Strong organizational, time management, and multitasking skills.
• Excellent written and verbal communication.
• Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• High level of emotional intelligence, discretion, and professionalism.
• Ability to work under pressure, prioritize tasks, and meet tight deadlines.
• Advantageous : Exposure to sectors such as [insert sector, e.g. mining, logistics, manufacturing] if relevant.

Reporting Line :

Reports directly to the CEO.

Location :

Based in Middelburg, with flexibility for travel as required.

Working Hours & Availability :

• Standard hours : 08h00 – 17h00, Monday to Friday
• Flexibility for extended hours and after-hours support when required.

Employment Type :

Full-time, permanent.

Personality & Culture Fit :

• Proactive and solutions-oriented.
• Trustworthy and discreet.
• High energy, professional, and approachable.
• Able to operate effectively in a fast-paced, dynamic environment.