Executive Personal Assistant

HR Genie; Johannesburg; On-site; ZAR 30 000 - 60 000; Full time

Job summary

An established industry player is on the lookout for an Executive Personal Assistant to provide high-level administrative support to the CEO and Executive Committee. This role is pivotal in managing sensitive information, coordinating executive outreach, and overseeing special projects. The ideal candidate will thrive in a fast-paced environment, demonstrating excellent communication and organizational skills while maintaining confidentiality. If you're a driven individual with a knack for multitasking and a passion for supporting leadership, this opportunity could be your next career move.

Qualifications

• 5-8 years of relevant experience as a Personal Assistant.
• Expert proficiency in MS Office tools.

Responsibilities

• Manage sensitive matters with confidentiality and discretion.
• Prepare presentations and reports for executives.
• Organize complex calendars and schedules.

Skills

Communication Skills

Time Management

Organizational Skills

Critical Thinking

Confidentiality

Analytical Skills

Flexibility

Independence

Education

Degree in Public Relations

Tools

MS Excel

MS Word

MS PowerPoint

Job description

Our client is seeking an Executive Personal Assistant who will be responsible for providing high-level administrative support to the CEO and other Executive Committee members. The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.

Responsibilities :

1. Manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the global operations of the company.
2. Sustain a daily calendar of meetings and events.
3. Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of organizational objectives.
4. Arrange travel and accommodation for executives.
5. Prepare expense reports.
6. Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information; refer non-routine calls to the appropriate staff.
7. Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with.
8. Manage the Executive's contacts.
9. Assist in preparing and managing presentations and decks.
10. Be responsive to emails, texts, and phone calls, including outside normal business hours.
11. Welcome the Executive’s guests, greeting them in person or on the phone, and answer or direct inquiries.
12. Use discretion, confidentiality, and good judgment to manage C-Level matters.
13. Represent the company and the Executive positively through great follow-through skills and sound judgment.
14. Conserve the Executive's time by reading, researching, collecting, and analyzing information as needed, in advance.
15. Complete ad hoc projects such as personal events and family needs.
16. Organize complex calendars and schedules, resolving scheduling issues.

Skills :

• Excellent communication and time management skills; proven ability to meet deadlines.
• Ability to perform well in a high-paced environment; perform additional duties as assigned by executives.
• Accuracy and professionalism.
• Hardworking, driven, initiative-taking, and ambitious, able to work independently and accurately.
• Excellent oral and written communication skills.
• People-centric, flexible, highly organized, and self-driven.
• Logical thinker with elevated initiative.
• Ability to work independently with high responsibility.
• Work well under pressure and meet deadlines.
• Critical thinking, good planning, organizational, analytical, and decision-making skills.
• Maintain confidentiality.

Qualifications :

• Degree in Public Relations or similar field.
• 5-8 years of relevant experience.
• Experience as a Personal Assistant and Public Relations Officer.
• Expert proficiency in MS Excel, Word, and PowerPoint.