Executive Personal Assistant.

Executive Assistant to Group Executive Strategy

Details
Closing Date: 04/14
Reference Number: HOL-2
Job Title: Executive Assistant to Group Executive Strategy
Business Unit: Group Strategy & Transformation
Department: Strategy
Job Family: Strategy
Job Type Classification: Permanent
Reporting To: Group Head of Strategy
Number of Positions: 1
Location: Johannesburg, Gauteng, South Africa

Job Advert Summary
Job Purpose: The Executive PA will be responsible for providing high-level administrative support to the Group Executive, ensuring efficient operation of their office.

The EPA will manage schedules, coordinate meetings, handle communications, and support strategic initiatives, allowing the Group Executive and her team to focus on key business priorities.

Required Knowledge and Experience

1. Key Responsibilities:
   1. Calendar and Schedule Management: Efficiently manage the executive's calendar, schedule meetings, and coordinate appointments to optimize their time.
   2. Communication Management: Act as a liaison between the executive and internal/external stakeholders, including managing emails, phone calls, and correspondence.
   3. Travel Coordination: Arrange travel plans, including flights, accommodations, and itineraries, ensuring all details are meticulously planned.
   4. Meeting Preparation and Support: Prepare agendas, take meeting minutes, and follow up on action items to ensure meetings are productive and outcomes are tracked.
   5. Event Coordination: Organize strategy sessions, team meetings, and executive engagements.
   6. Document Preparation and Management: Draft, review, and manage documents, reports, presentations, and other materials as needed.
   7. Confidentiality and Discretion: Handle sensitive information with utmost confidentiality and discretion.
   8. Office Management: Oversee office supplies, equipment, and other administrative functions to ensure a well-organized work environment for the team.
   9. Project Assistance: Support special projects and initiatives as directed by the executive, providing research, coordination, and administrative support.

Educational Requirements

1. Required Qualifications: Appropriate Bachelor's Degree
2. Required Experience: At least 8 years related experience. Experience as an Executive Assistant or in a similar role is highly preferred. Insurance industry experience would be an added advantage.