EXECUTIVE PERSONAL ASSISTANT

Dina Gates Recruitment (Pty) Ltd; Johannesburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A niche finance company is seeking an Executive Personal Assistant to collaborate closely with the CEO and manage daily operations. The role demands extensive communication skills and 4+ years of related experience, along with proficiency in MS Office and a proactive attitude. Candidates must be bilingual in Afrikaans and English. Flexibility in working hours and reliable transportation are essential for success in this dynamic role.

Qualifications

• 4+ years of experience as an Executive Personal Assistant or Legal Secretary.
• Proactive and self-starting attitude.
• Excellent communication skills.

Responsibilities

• Collaborate with the CEO on daily meetings and strategic initiatives.
• Manage the complete administrative function of the company.
• Oversee travel arrangements and logistics.

Skills

MS Office applications

Bilingual in Afrikaans and English

Communication skills

Problem-solving

Education

Relevant qualification

Job description

We are recruiting for an exceptional Executive Personal Assistant to join a niche finance company. You will be part of a dynamic team, led by an experienced management group.

If setting ambitious goals, bringing projects to life, and thriving on accountability and creativity is the reason why you get up every day – we definitely want to talk to you!

DAILY OWNERSHIP / RESPONSIBILITIES

• Collaborate with Leadership: Work closely with the CEO on managing daily meetings and high-level strategic initiatives
• Diverse Interactions: Connect with individuals across all levels of the organization— from senior executives to support staff
• Empowered Decision-Making: Work in a medium-sized business environment that encourages agility, where your decisions have a direct impact
• Energetic and Motivated: Approach each task, big or small, with enthusiasm and a commitment to excellence
• Full Ownership: Manage the complete administrative function from start to finish, ensuring seamless operations within the company
• Hands-On Engagement: Set clear deadlines while actively contributing to daily tasks
• Innovative Problem-Solving: Think creatively and deliver impactful solutions, even under tight deadlines
• Project Management: Oversee travel arrangements, accommodations, and logistics, while managing company properties, including Airbnb and company office leases

WHAT WILL QUALIFY YOU :

• 4+ years of experience as an Executive Personal Assistant / Legal Secretary
• An appropriate qualification would be advantageous
• Must be fully conversant with MS Office applications
• A proactive and self-starting attitude with a knack for managing various business aspects
• Excellent communication skills and a love for working with diverse teams
• Fully bilingual in both Afrikaans and English
• A problem-solver who enjoys thinking outside the box
• Willing to be flexible with working hours, usually between 08:00 and 17:00 – sometimes you will be required to come in earlier or work later
• Collaborate effectively with our diverse group of companies, tapping into opportunities across various sectors including Aviation, Finance, and Asset Management
• Must possess your own reliable transportation to ensure punctuality and flexibility
• Be a “roll your sleeves up” type of person, ready to embrace challenges and contribute to the team’s success