Executive Personal Assistant

Alexforbes; Johannesburg; On-site; ZAR 250,000 - 400,000; Full time

Job summary

A leading company in the financial services sector is seeking an Executive Personal Assistant to support the CEO and CFO. The role includes managing schedules, providing administrative support, and maintaining relationships with executives. This position offers a unique learning opportunity within the organization and requires a proactive and organized individual with strong integrity and communication skills.

Qualifications

• 3 - 5 years of experience as an Executive Assistant.
• 3 years of exposure to the Financial Services Industry.
• 3 - 5 years of experience in Administrative support.

Responsibilities

• Provides administrative support for CEO and CFO.
• Manages appointments, calendars, and travel arrangements.
• Coordinates HR admin tasks including recruitment and onboarding.

Skills

Time Management

Effective Communication

Problem-Solving

Education

Matric

Job description

Designation: PP3086 - Executive Personal Assistant

Category: AF Invest CEO - OF8300

Posted by: Alexander Forbes

Posted on: 17 Jun 2025

Closing date: 25 Jun 2025

Location: Johannesburg

Purpose Of The Job

This role provides principle administrative support for the CEO and CFO of AF Investments and AFI EXCO members on day-to-day deliverables and it involves working closely with other key stakeholders as determined by the Chief Executive Officer.

Overview

This opportunity provides a 6month learning opportunity, building perspective of the Alexforbes Investment business as a whole, as well as the overall customer value chain, including intermediaries and partner businesses.

This role requires a flexible self-driven person comfortable with ambiguity and with a very strong can-do attitude. A high level of integrity, maturity and confidentiality is required. The incumbent is individually accountable for achieving results through their own efforts and promotes process improvement.

Administration & Support

• Performs administrative duties for an executive, including presentations, minutes and other tasks.
• Performs administrative duties for AFI Committee meetings i.e. minutes, updates/changes and signoff on same.
• Coordinates resources to gather information and may prepare first draft of various reports.
• Prepares presentations i.e. formatting and design
• Manage and monitor appointments, calendar, commitments and travel arrangements to ensure schedules are effectively organized
• Responsible for ensuring relevant matters are included on board and Exco agendas.
• Administrative support for Investments governance forums and committees
• Performs administrative duties, including presentations, minutes and other tasks.
• Coordinates resources to gather information and may prepare first draft of various reports.
• Ensures Chief Executive Officer is equipped with necessary documentation to proceed with meetings.
• Administrative support for Investments governance forums and committees
  
  

Personal Effectiveness

• Accountable for service delivery through own efforts.
• Individually accountable for managing own time, tasks, and output quality.
• Collaborates effectively with others to achieve divisional results.
• Accepts and lives the Alex Forbes values
  
  

Coordinate and Manage HR Admin

• Recruitment: Complete the RAF (Recruitment Authorisation Form) and Upload the Job Spec for approval.
• Staff Movements and Structure: Complete the Workforce Movement Form before payroll cut-off (This includes intra and inter transfers).
• Leave Approval: On behalf of Executive, approve/decline all leave requests as advised by CEO. Before payroll cut-off dates.
• Office Onboarding: Complete the JML online form. Arrange the laptop; building access (parking and building); telephone and systems access. Complete two weeks prior to commencement.
  
  

Relationship Building

• Builds and maintains relationships with executives, senior management and other PA’s
  
  

Requirements

• Matric
• 3 - 5 years of experience as an Executive Assistant
• 3 years of exposure to the Financial Services Industry
• 3 - 5 experience in Administrative support