Executive Personal Assistant

Ioco; Johannesburg; On-site; ZAR 300,000 - 500,000; Full time

Job summary

A leading company is seeking a highly professional Executive Personal Assistant to support the Chief Executive of their International Division in Johannesburg. The role involves comprehensive administrative tasks, calendar management, and communication with Exco members. Ideal candidates will possess strong organisational skills and a diploma in Office Administration, alongside a proactive approach to managing executive operations.

Qualifications

• 5+ years' experience as an Executive PA supporting senior executives.
• Strong attention to detail and organisational abilities.
• Ability to manage multiple priorities with integrity.

Responsibilities

• Manage and coordinate multiple calendars, meetings, and travel arrangements.
• Monitor and respond to emails on behalf of the executive.
• Organise and prepare agendas for meetings, ensuring all materials are ready.

Skills

Communication

Organisational skills

Problem-solving

Education

Relevant diploma or degree in Office Administration or Business Administration

Tools

Microsoft Office Suite

Job description

We are seeking a highly professional and proactive Executive Personal Assistant to provide comprehensive administrative and executive support to the Chief Executive of our International Division. This role is pivotal in ensuring the smooth running of executive operations across multiple regions an...

POSITION INFO :

We are seeking a highly professional and proactive Executive Personal Assistant to provide comprehensive administrative and executive support to the Chief Executive of our International Division. This role is pivotal in ensuring the smooth running of executive operations across multiple regions and time zones. The ideal candidate will have proven experience supporting Exco members, with exceptional organisational, communication, and decision-making skills. A high level of discretion, responsiveness, and global awareness is required.

What youâ€ll do :

• Calendar Management :

Proactively manage and coordinate multiple calendars, including scheduling meetings, appointments, and travel arrangements.

• Email Management :

Monitor, prioritise, and respond to emails on behalf of the executive, ensuring urgent matters are flagged and followed up in a timely manner.

Liaise with Executive Committee (Exco) members on behalf of the executive for updates, reports, urgent inputs, and follow-ups on critical matters.

• Meeting Coordination :

Organise, prepare agendas for, and take minutes of meetings, ensuring all required materials are prepared in advance.

• Travel and Logistics :

Plan and coordinate domestic and international travel, including, accommodations, and necessary documentation.

Draft, review, and manage confidential documents, presentations, and reports.

• Task and Priority Management :

Track outstanding tasks, deadlines, and key deliverables; follow up with stakeholders to ensure completion and alignment with priorities.

• Professional Representation :

Act as the primary point of contact between the executive and internal / external stakeholders, maintaining professionalism and confidentiality at all times.

• 5+ years' experience as an Executive PA supporting senior executives.
• Exceptional communication and interpersonal skills.
• Strong attention to detail and excellent organisational abilities.
• Advanced knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience in reporting coordination and following up on executive-level deliverables.
• Ability to manage multiple priorities, and handle confidential matters with integrity.

Preferred attributes :

• Proactive and resourceful with excellent problem-solving skills.
• Ability to anticipate needs and act with minimal supervision.
• Strong business acumen and understanding of executive-level dynamics.
• Committed, dependable, and professional in approach and demeanor.

Qualifications :

• Relevant diploma or degree in Office Administration, Business Administration, or similar

Other information applicable to the opportunity :

• Permanent Position :
• Location : Midrand - OnsiteÂ

Why work for us?

Want to work for an organization that solves complex real-world problems with innovative software solutions? At iOCO, we believe anything is possible with modern technology, software, and development expertise. We are continuously pushing the boundaries of innovative solutions across multiple industries using an array of technologies. 

You will be part of a consultancy, working with some of the most knowledgeable minds in the industry on interesting solutions across different business domains. 

Our culture of continuous learning will ensure that you will have all the opportunities, tools, and support to hone and grow your craft. 

By joining IOCO you will have an open invitation to developer inspiring forums. A place where you will be able to connect and learn from and with your peers by sharing ideas, experiences, practices, and solutions. 

iOCO is an equal opportunity employer with an obligation to achieve its own unique EE objectives in the context of Employment Equity targets. Therefore, our employment strategy gives primary preference to previously disadvantaged individuals or groups.

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Personal Assistant • Johannesburg, South Africa

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