Executive Personal Assistant

Recruitment Matters; Gauteng; On-site; ZAR 200,000 - 300,000; Full time

Job summary

Recruitment Matters is seeking a highly organized and emotionally intelligent Personal Assistant based in Gauteng. The role involves managing a CEO's calendar, handling financial tasks, and providing personal support. Ideal candidates will have a minimum of 3 years’ experience supporting high-level executives and demonstrate strong organizational skills, adaptability, and a proactive attitude.

Qualifications

• Minimum 3 years’ experience as a Personal or Executive Assistant.
• Exceptional organizational and time management skills.
• Confidence using various organizational tools.

Responsibilities

• Coordinate a busy and changing calendar.
• Handle financial admin and liaise with the accountant.
• Maintain detailed records and run personal errands.

Skills

Organizational skills

Time management

Emotional intelligence

Detail-oriented mindset

Proactive attitude

Tools

Google Calendar

Excel

FreeAgent

Job description

Our client is looking for a highly organized, emotionally intelligent, and proactive Personal Assistant to become the right hand to a driven entrepreneur. Based out of the CEO’s home office in Stirling, this is a full-time, office-based role offering variety, responsibility, and the chance to truly make an impact.

In this dynamic position, you’ll juggle everything from high-level diary management and client liaison to running local errands and ensuring business and personal tasks are completed with precision. The right candidate thrives on managing the details, is calm under pressure, and brings a solution-first attitude to every challenge.

Key Responsibilities

Coordinate a busy and ever-changing calendar : schedule meetings, manage appointments, and organize international travel

Handle financial admin : reconcile Amex, PayPal, and FreeAgent accounts; manage expenses and travel claims

Prepare VAT returns, track loyalty programs, and liaise with the accountant as needed

Professionally communicate with clients, suppliers, and service providers on the CEO’s behalf

Maintain detailed and accurate records, tracking tasks through to completion

Run personal errands including dry cleaning, deliveries, and ad hoc household support

Provide timezone-flexible support during periods of international travel

Requirements

Minimum 3 years’ experience as a Personal or Executive Assistant, ideally supporting C-level executives or entrepreneurs

Exceptional organizational skills and a knack for keeping operations running smoothly

Strong time management and multitasking abilities, with a proactive and detail-oriented mindset

Confidence using tools like Google Calendar, Excel, FreeAgent, and online booking systems

Discretion, emotional intelligence, and professionalism in handling sensitive information

Adaptability, reliability, and a solutions-focused attitude—even when things change quickly

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