Executive Personal Assistant

Objective Personnel; Gauteng; On-site; ZAR 250,000 - 450,000; Full time

Job summary

A leading company is seeking an Executive Personal Assistant to provide high-level administrative support to the Managing Director. The ideal candidate will have at least 5 years of experience in executive management, advanced proficiency in MS Office, and a strong background in strategic project and event management. This role demands outstanding organizational skills and effective communication to coordinate tasks across various levels of the organization.

Qualifications

• Minimum 5 years as an Executive Management Assistant.
• Experience in project and event management in industrial sectors.
• Experience managing small teams and vendor relations.

Responsibilities

• Perform executive and secretarial duties for Directors.
• Manage Directors’ calendars, meetings, and events.
• Oversee internal projects, including budgeting and planning.

Skills

Advanced computer skills

Fluency in English

Competency in a second language

Education

SAQA NQF5 or higher qualification

Degree

Tools

MS Office Suite

SAP

Job description

Excellent opportunity for an Executive Personal Assistant to provide a variety of administrative tasks and support to the Managing Director and office.

Position Info

Qualifications: Recognized formal qualification in a relevant field (SAQA NQF5 or higher). A degree is an advantage.

Skills: Advanced computer skills with MS Office suite (Word, Excel, Access, PowerPoint, Teams). Additional ICT skills such as AV setups, online conferencing (Skype, Zoom, Teams), troubleshooting are essential. Fluency in English (spoken and written) is required. Competency in a second national language and/or German is advantageous.

Experience: Minimum 5 years as an Executive Management Assistant, with a proven track record in strategic project and event management. Experience in mid-size industrial, mining, construction, or engineering companies is advantageous. Experience managing small teams, vendor and SCM management, ERP/SAP systems, and technical coordination is required. Willingness to travel locally, regionally, or internationally is necessary. Must always retain a valid driver’s license and passport.

Responsibilities

• Perform executive and secretarial legal duties for Directors.
• Act as a liaison between executives, employees, clients, and partners, including shareholder relations.
• Manage and coordinate Directors’ calendars, meetings, and events.
• Coordinate board and business review meetings, manage minutes, and prepare board packs.
• Draft and communicate memos, emails, and presentations for stakeholders.
• Oversee internal projects, including budgeting, planning, and monitoring.
• Handle travel arrangements, expense reconciliation, and cost control.
• Manage company inventory, stationary, and supplies.
• Screen and direct calls and correspondences.
• Organize company events, team building, and strategic planning sessions.
• Maintain company records, insurance, and document archiving.
• Manage vendor relations and procurement via SAP system.
• Perform other strategic projects as assigned by MD and FD.

The role involves significant coordination, communication, and organizational responsibilities to support executive leadership effectively.