Executive Personal Assistant

• Attend to routine administrative / PA duties ensuring the daily operation of the Directors office.
• Co-ordinate special projects as allocated by the Executive team.
• Communicate with stakeholders (both internal and external) to achieve the aim of projects.
• Monitor progress of projects allocated to staff by the Exec team.
• Consolidate information from across the company as well as within the group of companies to prepare reports on progress, implemented actions, and challenges.
• CIPC returns and administration.
• Maintaining company statutory records.
• Management of executive facilities.

High-Level Reporting and Presentations

• Prepare, co-ordinate, and manage all executive presentations.
• Structure, research, design, formulate, and produce company presentations including updates and variability, relative to target audience.
• Co-ordinate and update presentations for the annual budget presentation to the Board for approval of the budget.
• Board, executive reports, and minute-taking.
• Sustainability, CO2, CEO, and COO reports.

Travel Management

• Attend to travel arrangements, car hire, and accommodation for the company across three sites.
• Handling of travel advances and the reconciliation thereof.
• Raising of orders up to the receipt of payment.

Job Requirements:

• Minimum matric with a bachelor-level pass.
• Business or administration qualifications or similar are required.
• 7 years experience in a senior PA position or office administration positions.
• Experience with high-level reports.
• Experience in operations and executive support.