Executive Personal Assistant

Pillangó Placements; Centurion; On-site; ZAR 200,000 - 300,000; Full time

Job description

If you thrive on being the backbone of a busy executive’s life—offering high-level professional support while also being willing to run personal errands and provide after-hours assistance when needed—this role could be an excellent fit. We’re looking for a friendly, professional, and humble Personal Assistant to support the Managing Director of a cross-border logistics and freight forwarding company, bringing structure and calm to a fast-paced environment.

REQUIREMENTS

• South African citizen.
• Code B driver’s license and own transport.
• Primarily office-based with occasional travel.
• Must be available outside regular office hours and able to respond on short notice.
• Required to handle personal matters and errands as needed.
• Attention to detail.

QUALIFICATIONS & EXPERIENCE

• Senior certificate (NQF 4).
• 5 – 7 Years experience in a similar support role.

CAPABILITIES & COMPETENCIES

• Efficient admin and proactive project support.
• Professional management of the MD’s calendar, correspondence, and documentation.
• Skilled in organising meetings and taking as well as distributing accurate minutes.
• Proficient in logistics and travel arrangements, including for personal and family needs.
• Strong reconciliation and reporting skills, especially regarding invoices and data.
• High level of discretion with sensitive and confidential information.
• Advanced proficiency in MS Office.
• Calm under pressure with proven ability to meet tight deadlines.
• Maintains organised filing systems and ensures high-quality output in presentations/ documents.

KEY PERFORMANCE INDICATORS

• Efficient/cost-effective use of company resources.
• High-standard, professional client communication.
• Smooth management of the MD’s schedule, travel (including family) and meetings.
• Positive stakeholder engagement/relationship building.
• Well-executed admin, logistical, and reporting tasks.

The proposed salary for the role is R30k to R35k CTC per month. The offer will be based on market standards, considering the candidate's qualifications, skills, and experience.