Executive Personal Assistant

Our client based in Tokai, is looking for an experienced and highly capable Executive Personal Assistant.

The ideal candidate should be proactive, reliable, and able to handle a dynamic range of personal, household, and administrative tasks.

Core Skills

1. Drivers license
2. Assertiveness
3. Systematically thinking
4. Good Time Management and Scheduling
5. Childcare and Youth Support
6. Administrative skills
7. Flexibility

Below is a summary of the primary responsibilities for the role:

1. Fluent command of English in verbal and written communication
2. Honest and trustworthy individual with a pro-active mindset
3. Fast learner, who can work well under pressure and take initiative
4. Discretion & trustworthiness
5. Previous experience as an Executive Assistant (non-negotiable)
6. Make travel arrangements and support travel logistics, visa applications
7. Personal and household accounting data capturing and support
8. School drop-offs / pickups and general transport for the kids
9. Assistance with schoolwork / homework
10. Accompanying and assisting elderly family members with appointments and shopping (once or twice a week)
11. Managing household operations, including:
1. Overseeing contractors and ensuring completion of assigned tasks for repairs and maintenance
2. Handling administrative / home-related duties
3. Reconciling bank payments with invoices
4. Monitoring and maintaining Guest House stock
5. Personal and Guest House shopping
6. Coordinating and attending contractor appointments
12. Pet care: taking dogs to the vet, walking them, and ensuring general well-being
13. General support and stepping in at the guest house when needed
14. Hosting parties and assisting with meal preps