Executive Personal Assistant

Recruitment Matters; Cape Town; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A recruitment agency is seeking a highly organized Personal Assistant to support a CEO in Cape Town. This full-time, office-based role involves managing a busy calendar, handling financial administration, and professional communication with clients and suppliers. The ideal candidate will have a minimum of 3 years' experience as a Personal or Executive Assistant, exceptional organizational skills, and a detail-oriented mindset.

Qualifications

• Minimum 3 years' experience as a Personal or Executive Assistant.
• Exceptional organizational skills and ability to manage operations.
• Strong time management and multitasking abilities.

Responsibilities

• Coordinate a busy and changing calendar including meetings and travel.
• Handle financial admin: reconcile accounts and manage expenses.
• Professionally communicate with clients and suppliers.

Skills

Organizational skills

Time management

Emotional intelligence

Proactivity

Tools

Google Calendar

Excel

FreeAgent

Job description

Our client is looking for a highly organized, emotionally intelligent, and proactive Personal Assistant to become the right hand to a driven entrepreneur. Based out of the CEO’s home office in Stirling, this is a full-time, office-based role offering variety, responsibility, and the chance to truly make an impact.

In this dynamic position, you’ll juggle everything from high-level diary management and client liaison to running local errands and ensuring business and personal tasks are completed with precision. The right candidate thrives on managing the details, is calm under pressure, and brings a solution-first attitude to every challenge.

Key Responsibilities

Coordinate a busy and ever-changing calendar : schedule meetings, manage appointments, and organize international travel

Handle financial admin : reconcile Amex, PayPal, and FreeAgent accounts; manage expenses and travel claims

Prepare VAT returns, track loyalty programs, and liaise with the accountant as needed

Professionally communicate with clients, suppliers, and service providers on the CEO’s behalf

Maintain detailed and accurate records, tracking tasks through to completion

Run personal errands including dry cleaning, deliveries, and ad hoc household support

Provide timezone-flexible support during periods of international travel

Requirements

Minimum 3 years’ experience as a Personal or Executive Assistant, ideally supporting C-level executives or entrepreneurs

Exceptional organizational skills and a knack for keeping operations running smoothly

Strong time management and multitasking abilities, with a proactive and detail-oriented mindset

Confidence using tools like Google Calendar, Excel, FreeAgent, and online booking systems

Discretion, emotional intelligence, and professionalism in handling sensitive information

Adaptability, reliability, and a solutions-focused attitude—even when things change quickly