Executive PA - COID & Group Operations and Social Insurance

Rand Mutual Assurance; Johannesburg; On-site; ZAR 300,000 - 400,000; Full time

Job summary

A financial services organization in Johannesburg seeks an Executive Personal Assistant to support its CEO and Executive teams. Responsibilities include managing diaries, arranging meetings, and handling travel logistics. The ideal candidate excels in confidentiality and communication, ensuring smooth operations within the executive office. This role offers a competitive salary and benefits within a stable company.

Benefits

Competitive salary

Professional development opportunities

Team collaboration environment

Qualifications

• Proven ability to maintain confidentiality and act as a gatekeeper.
• Experience in managing diaries and arranging meetings professionally.
• Strong organizational skills to manage travel and administrative tasks.

Responsibilities

• Provide secretarial support to the CEO and executives.
• Manage travel arrangements, including visas and accommodation.
• Coordinate and arrange management meetings and special functions.

Skills

Confidentiality

Diary Management

Communication Skills

Event Coordination

Travel Arrangements

Job description

As an Executive Personal Assistant, you will be responsible for supporting and providing administrative and secretarial assistance to the CEO of COID & Group Operations Division as well as the Executive of the Social Insurance division. You will attend to visitors, deal with enquiries, and supply information to internal and external customers (Executives, Internal Staff, Management, External Stakeholders). You need to maintain confidentiality, have an authoritative yet humble disposition as the 'gatekeeper,' and be a well-liked, non-political member of the COID & Group Operations CEO's office.

WHAT WILL YOU DO?

1. Provide General Secretarial Support to the CEO
2. Manage, organise, and maintain the diary of the CEO - COID & Group Ops, along with the Executive - Social Insurance, in a timely manner
3. Screen incoming emails, posts, phone calls, enquiries, and requests on behalf of the CEO and Executive
4. Meet and greet visitors at all levels of seniority
5. Arrange conferences and special functions
6. Order calendars and diaries annually
7. Book meeting rooms and arrange parking as necessary
8. Devise and maintain office systems, including data management and filing

Manage Travel Arrangements

• Make travel arrangements, including visas and accommodation
• Sign off travel invoices at the end of each month
• Ensure travel authorization forms are correctly completed, signed, and approved

End-to-End Arrangement of Management and Ad hoc Meetings

• Coordinate and arrange MANCO and Exco meetings
• Prepare and circulate meeting agendas
• Take accurate and professional minutes during meetings
• Arrange and supervise catering for meetings
• Call special meetings with Exco, directors, and government officials as required
• Produce professional documents, briefing papers, reports, presentations, and correspondence
• Conduct background research and present findings
• Compile monthly medical roster for doctors for circulation in the last week of each month
• Arrange and coordinate operations and medical workshops as needed
• Collate and distribute month-end reports

WHAT WILL YOU GET IN RETURN?

We offer opportunities for personal and professional development in a stable, 130-year-old company. The role includes a competitive salary and various benefits. You will be part of a dedicated team that values teamwork and collaboration.

Turnaround Time

The shortlisting process begins once the advert due date has been reached. The duration depends on your progress and the availability of managers. If you do not receive a response within 21 days, please consider your application unsuccessful.

Closing date: 1st August 2025

Our Commitment to Transformation

In line with Rand Mutual Assurance's employment equity plan, preference may be given to candidates from under-represented groups, but this is not guaranteed.