Executive PA and Sales/Financial Support Coordinator

Lotus Recruitment; Paarl; On-site; ZAR 30 000 - 60 000; Full time

Job summary

A well-established FMCG manufacturing company seeks a seasoned Executive Assistant to support their Managing Director. This pivotal role requires extensive experience in finance and administration, along with exceptional organizational skills. You will be responsible for managing executive tasks, generating critical financial reports, and ensuring smooth operations within a fast-paced environment. The ideal candidate will possess advanced proficiency in Excel, Word, and PowerPoint, and have a strong ability to communicate with international stakeholders. If you are self-driven and thrive under pressure, this opportunity is perfect for you.

Qualifications

• 10+ years of experience as an Executive Assistant with financial responsibilities.
• Strong proficiency in generating various financial and sales reports.

Responsibilities

• Support the Managing Director with executive tasks and diary management.
• Manage travel arrangements and boardroom logistics effectively.

Skills

Reporting

Executive Support

Office Management

Advanced Excel

Sales Administration

Financial Administration

Education

Grade 12

Qualification in Office Administration or Finance

Tools

Excel

Word

PowerPoint

ERP Systems

Job description

Our client, a well-established and progressive FMCG manufacturing company based in Paarl, seeks to employ an experienced and professional Executive Assistant with strong finance and administration experience to join their expanding team.

Please note this is not a junior administrative role but rather a position to support the Managing Director of a group of fast paced and professional companies.
KEY REQUIREMENTS TO MEET FOR CONSIDERATION:

• You will have completed Grade 12 which is essential, with a qualification in Office Administration, Finance, or a related field preferred

• You will have a minimum of 10 years' relevant work experience as an Executive Assistant, including general finance responsibilities, bookkeeping for small subsidiary family-run businesses, and outstanding debtors provided by finance
• You will have proven expertise in generating reports such as sales report, preparing board meeting summary reports, Work In Progress reports and sales order reports, as well as Reserve Bank status application reports and company credit card and expense reports.

• You will have excellent administrative and organizational skills to include aspects such as diary management, management of the company boardrooms, travel management and executive support
• Advanced proficiency in Excel, Word, and PowerPoint experience is essential with ERP systems is advantageous
• Strong interpersonal and communication skills, fluent in English to engage with international stakeholders
• Ability to work independently, remain self-driven, and manage pressure effectively
• Valid driver's licence, own transport, and a clear criminal and credit record

Please note that should you not be currently resident in the region and area advertised but still wish to apply, the cost of travel for interviews and relocation will be for your expense.


Due to the exceptionally high volume of applications, we are unable to correspond with each applicant personally. Therefore, only relevant and suitable candidates will be contacted. Should you not receive any correspondence from our company within 30 days, we regret your application has been unsuccessful.

Desired Skills:

• Reporting
• Executive Support
• Office Manager
• Advanced Excel
• Sales Administration
• Financial Administration