Executive Pa

Numeral Xii (Pty) Ltd.; Pretoria; On-site; ZAR 200,000 - 350,000; Full time

Job summary

A leading company in Pretoria is seeking a skilled Personal Assistant to the CEO. This role encompasses managing the CEO's diary, providing administrative support, and ensuring high confidentiality. Ideal candidates have a Secretarial Diploma and 3-4 years of relevant experience, alongside an aptitude for communication and organizational tasks.

Benefits

On-site gym

Access to two on-site restaurants

Qualifications

• 3-4 years' executive secretarial and/or administrative support experience.
• Proficient in Microsoft Office Suite.
• Own reliable vehicle and valid driver's license.

Responsibilities

• Manage CEO's diary and provide administrative support.
• Coordinate meetings and organize logistical arrangements.
• Prepare documents and reports for meetings.

Skills

Communication

Organizational Skills

Attention to Detail

Confidentiality

Proactivity

Education

Secretarial Diploma

Tools

Microsoft Office Suite

Job description

Position : Personal Assistant to the CEOLocation : PretoriaAre you an expert in planning and providing extensive support to Senior Management?

Do you get along well with people and are your written / verbal communication skills unrivalled?

Are discretion and diligence your middle names?

Raise your hand if that's you becauseWE'RE HIRING!It's our mission to unleash the potential in our team, and we know that teams perform best when they are diverse and each individual feels that they belong.

That's why we want you to join us as a Personal Assistant to the CEO.

This role plays an integral part in our team, as you apply splendid organisational and time-management skills to enhance efficiency.So, who are we and why would you want to join us?We are a young, energetic, and passionate group of companies working in different industries, all focused on becoming market leaders in our fields.

Our fast-paced environment will positively challenge you and keep you engaged as you navigate through changing priorities and varying demands.

We work smart, we work hard, but we have fun doing it!Companies in our group include : LNDR – a lending solutions providerAluma Capital – Asset and Fund ManagerCryosave – A bank for newborn stem cellsAPS – an outsourced call centre management companyWhat can we offer you?

Some of our benefits include : Modern, fit-for-purpose people practices.Working in a state-of-the-art tech building that includes access to an on-site gym to help you grow your fitness as much as you do your brain.Two on-site restaurants that will have you inhaling aromas of mouth-watering lunchtime dishes and freshly brewed coffee.

At Fintech campus, that's just a part of the rhythm of the day.Great, so who would be a good fit?A specialist who is an expert in ensuring the CEO's diary is managed in a highly efficient manner.

Responsible for providing unwavering support whilst maintaining a positive attitude.

Ensuring a high level of attention to detail and accuracy in all tasks, whilst maintaining confidentiality at all times.You may be wondering, what would such a fantastic individual's duties include?Providing professional and confidential administrative support.Diary management for CEO and general office administration.Providing support to the CEO by setting up meetings and coordinating all resources associated with them.Maintaining and setting up new templates for forms and other regularly used documentation.Providing logistical support to the CEO in executing his duties.Organising and booking seminars and conferences for CEO and staff, including bookings, expense requisitions, obtaining authorisation, follow-up, and sending to relevant stakeholders.Organising business and private travel arrangementsmunicating verbally and electronically with internal and external clients.Liaising with courier services for local and international deliveries, as well as internal driver / messenger on deliveries.Dealing with client queries and enquiries.General administration and any ad hoc duties or projects assigned from time to time.Event planning and management.Acting as a first point of contact, dealing with correspondence and phone calls.Creating PowerPoint presentations for the Group CEO.Reminding the manager / executive of important tasks and deadlines.Typing, compiling, and preparing reports, presentations, and correspondence.Managing databases and filing systems.Taking minutes during meetings.Preparing all documents and materials for committee and Board of Directors / Exco meetings (dates, attendee list, logistics, catering).Data capturing.Are there any specific skills and attributes required?Someone who uses initiative and is proactive in all tasks assigned to them.Someone resourceful when uncertainty arises.An unwavering ability to remain professional at all times.Someone who is cordial and amenable.Applying a level of assertiveness when required.Someone who is not afraid of change and can adapt.A high level of focus at all times.The ability to apply logical thinking, especially when problems arise.High attention to detail.Someone who can maintain a high level of confidentiality.So now you're really excited and want to know what's next.

Well, take a look at the below requirements and if you meet them, apply, apply, apply : A Secretarial Diploma or similar field.3-4 years' executive secretarial and / or administrative support experience.Highly computer literate with experience in Microsoft Office Suite (non-negotiable).Own reliable vehicle and a valid driver's license.