Executive PA

Numeral XII (Pty) Ltd.; Pretoria; On-site; ZAR 150,000 - 250,000; Full time

Job summary

Join a young and dynamic company as a Personal Assistant to the CEO in Pretoria. This role requires exceptional organizational and communication skills to manage the CEO's schedule and provide comprehensive support. The ideal candidate will be innovative, discreet, and able to handle a diverse range of tasks in a fast-paced environment.

Benefits

On-site gym

Two on-site restaurants

Modern work environment

Qualifications

• 3-4 years executive secretarial/administrative support experience required.
• High computer literacy is a must.
• Experience managing CEO's diary and providing administrative support.

Responsibilities

• Manage CEO's diary and provide administrative support.
• Organize and book travel arrangements and meetings.
• Prepare reports and presentations for the CEO.

Skills

Attention to Detail

Initiative

Proactive

Communication

Confidentiality

Education

Secretarial Diploma

Tools

Microsoft Office Suite

Job description

Position : Personal Assistant to the CEO

Location : Pretoria

Are you an expert in planning and providing extensive support to Senior Management? Do you get along well with people and are your written / verbal communication skills unrivalled? Are discretion and diligence your middle names? Raise your hand if that’s you because

WE’RE HIRING!

It’s our mission to unleash the potential in our team, and we know that teams perform best when they are diverse and each individual feels that they belong. That’s why we want you to join us as a Personal Assistant to the CEO. This role plays an integral part in our team, as you apply splendid organisational and time-management skills to enhance efficiency.

So, who are we and why would you want to join us?

We are a young, energetic, and passionate group of companies working in different industries, all focused on becoming market leaders in our fields. Our fast-paced environment will positively challenge you and keep you engaged as you navigate through changing priorities and varying demands. We work smart, we work hard, but we have fun doing it!

Companies in our group include :

• LNDR – a lending solutions provider
• Aluma Capital – Asset and Fund Manager
• Cryosave – A bank for newborn stem cells
• APS – an outsourced call centre management company

What can we offer you? Some of our benefits include :

• Modern, fit-for-purpose people practices.
• Working in a state-of-the-art tech building that includes access to an on-site gym to help you grow your fitness as much as you do your brain.
• Two on-site restaurants that will have you inhaling aromas of mouth-watering lunchtime dishes and freshly brewed coffee. At Fintech campus, that’s just a part of the rhythm of the day.

Great, so who would be a good fit?

A specialist who is an expert in ensuring the CEO’s diary is managed in a highly efficient manner. Responsible for providing unwavering support whilst maintaining a positive attitude. Ensuring a high level of attention to detail and accuracy in all tasks, whilst maintaining confidentiality at all times.

You may be wondering, what would such a fantastic individual’s duties include?

• Providing professional and confidential administrative support.
• Diary management for CEO and general office administration.
• Providing support to the CEO by setting up meetings and coordinating all resources associated with them.
• Maintaining and setting up new templates for forms and other regularly used documentation.
• Providing logistical support to the CEO in executing his duties.
• Organising and booking seminars and conferences for CEO and staff, including bookings, expense requisitions, obtaining authorisation, follow-up, and sending to relevant stakeholders.
• Organising business and private travel arrangements.
• Communicating verbally and electronically with internal and external clients.
• Liaising with courier services for local and international deliveries, as well as internal driver/messenger on deliveries.
• Dealing with client queries and enquiries.
• General administration and any ad hoc duties or projects assigned from time to time.
• Event planning and management.
• Acting as a first point of contact, dealing with correspondence and phone calls.
• Creating PowerPoint presentations for the Group CEO.
• Reminding the manager/executive of important tasks and deadlines.
• Typing, compiling, and preparing reports, presentations, and correspondence.
• Managing databases and filing systems.
• Taking minutes during meetings.
• Preparing all documents and materials for committee and Board of Directors / Exco meetings (dates, attendee list, logistics, catering).
• Data capturing.

Are there any specific skills and attributes required?

• Someone who uses initiative and is proactive in all tasks assigned to them.
• Someone resourceful when uncertainty arises.
• An unwavering ability to remain professional at all times.
• Someone who is cordial and amenable.
• Applying a level of assertiveness when required.
• Someone who is not afraid of change and can adapt.
• A high level of focus at all times.
• The ability to apply logical thinking, especially when problems arise.
• High attention to detail.
• Someone who can maintain a high level of confidentiality.

So now you’re really excited and want to know what’s next. Well, take a look at the below requirements and if you meet them, apply, apply, apply:

• A Secretarial Diploma or similar field.
• 3-4 years’ executive secretarial and/or administrative support experience.
• Highly computer literate with experience in Microsoft Office Suite (non-negotiable).
• Own reliable vehicle and a valid driver’s license.