Executive PA

Old Mutual; Cape Town; On-site; ZAR 350,000 - 500,000; Full time

Job summary

Old Mutual is seeking an Executive Personal Assistant to support the CEO and COO, ensuring smooth operations in the executive office. The ideal candidate will possess exceptional organizational and communication skills, manage executive calendars, and handle confidential information with professionalism. This role plays a critical part in enhancing executive productivity and aligns with Old Mutual's commitment to delivering quality results in the investment sector.

Qualifications

• 8+ years of experience as an executive assistant.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks simultaneously.

Responsibilities

• Manage and maintain executive calendars effectively.
• Coordinate meetings and travel arrangements.
• Prepare reports and presentations with precision.

Skills

Organization

Time Management

Communication

Data Analysis

Confidentiality

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Job description

Let's Write Africa's Story Together!

Old Mutual is a firm believer in the African opportunity and our diverse talent reflects this.

Job Description

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Old Mutual Alternative Investments (OMAI) is one of Africa’s leading private alternative investment managers. We have over *ZAR 147.6 B (USD 7.9 B) in assets under management in Infrastructure, Private Equity, Impact Investing, Hybrid Capital and Diversified Credit.

Established in South Africa in 2000, OMAI is one of the first alternative investment managers, inheriting a rich history in the investing space as a member of the Old Mutual Group, with more than 175 years of investing experience in Africa. We aim to deliver consistent, competitive returns to investors, and create a positive, long-term impact in the communities and environment we live and invest in.

The Executive Personal Assistant plays a critical role in ensuring the smooth operation of the executive office. You will provide comprehensive administrative support to the Chief Executive Officer (CEO) and Chief Operating Officer (COO), handling a wide range of tasks. This includes managing and maintaining executive calendars, coordinating meetings and travel, preparing reports, presentations, assist with planning and executing of special projects and events, and handling confidential information with discretion and professionalism. The ideal candidate will be highly organized, proactive, and capable of managing multiple tasks with precision and efficiency.

Key Result Areas:

Administration

• Produce, update, and provide best practice support on a wide range of Microsoft documents, databases, and other departmental systems.

Business Meetings/Events Arrangement

• Schedule appointments, make arrangements for meetings and conferences, and organize travel plans, following instructions to ensure more senior colleagues or a senior executive make the best use of their time.

Correspondence

• Prepare routine letters, email, minutes of meetings, and reports for approval by more senior colleagues or a senior executive.

Document Preparation

• Prepare moderately complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for reports.

Work Scheduling and Allocation

• Design own monthly schedule and, if necessary, assign work to others in order to speed up office workflow and ensure high-priority tasks get done.

Data Collection and Analysis

• Produce accurate reports for others by collecting data from a variety of standard sources and inputting it into standard formats.

Insights and Reporting

• Extract and combine data to generate standard reports.

Budgeting

• Monitor and analyse data using budgeting systems and protocols.

Personal Capability Building

• Develop and maintain excellent process or technical skills by participating in assessment and development planning activities as well as formal and informal training and coaching.

Operational Compliance

• Develop working knowledge of the organization's policies and procedures and of regulatory codes and codes of conduct relevant to own work, adhering to mandatory procedures to ensure own work is undertaken to the required standards.

Procurement

• Support others by carrying out procurement tasks. Involves following established procedures.

Skills, Qualifications and Experience:

• Bachelor's degree or equivalent experience in a related field.
• + 8 years of proven experience as an executive assistant or in a similar role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and handle multiple tasks simultaneously.
• Experience with travel coordination and event planning.
• Experience with project management beneficial.
• Familiarity with financial reporting and budgeting.
• Knowledge of the Private Equity industry highly preferred.

Key Attributes and Competencies:

• High level of professionalism and ability to maintain confidentiality.
• Flexible and adaptable to changing priorities.
• Excellent written and verbal communication skills.
• Strong time-management skills.
• Ability to build rapport and engage at an executive level.
• Excellent intellectual and conceptual abilities.
• Self-motivated, capable of working independently, and results driven.
• Dynamic and able to deal with change.
• High energy level, strong teamwork, and a 'can do' attitude.
• Strong execution skills to close off tasks and projects effectively.
• High attention to detail and accuracy.
• Motivated to ensure high standards of quality and productivity.
• Strong problem-solving abilities.
• High emotional intelligence.

Skills

Accounting, Action Planning, Budget Management, Calendar Coordination, Computer Literacy, Confidentiality, Data Analysis, Database Reporting, Data Compilation, Data Interpretations, Digital Literacy, Executing Plans, Management Reporting, Multitasking, Numerical Aptitude, Oral Communications, Planning, Professional Etiquette, Report Review, Time Management

Competencies

Decision Quality Directs Work Ensures Accountability Manages Complexity Optimizes Work Processes Plans and Aligns Tech Savvy

Education

Bachelors Degree (B)

Closing Date

03 July 2025 , 23:59

The appointment will be made from the designated group in line with the Employment Equity Plan of Old Mutual South Africa and the specific business unit in question.

The Old Mutual Story!