Executive PA

Synergy Jobs (Pty) Ltd; Alberton; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A reputable recruitment firm in Alberton is looking for an Executive PA to manage various office functions, including supervising staff, handling executive schedules, and facilitating travel arrangements. Ideal candidates have at least 5 years of experience, possess strong organizational skills, and are proficient in Excel. This role offers an opportunity to work closely with the Executive Directors in a dynamic environment.

Qualifications

• At least 5 years’ experience in a similar role.
• Experience in office management is an advantage.
• Strong communication and interpersonal skills.

Responsibilities

• Supervision of cleaning staff and company chauffeur.
• Managing the office and refreshments.
• Extensive multi-faceted diary management and planning.
• Assisting with travel arrangements as needed.
• Screening of Directors' calls.

Skills

Discretion and confidentiality

Impeccable organisational and multitasking skills

Strong Excel skills

Deadline driven

Analytical skills

Accuracy

Flexibility

Education

Grade 12

Post-matric qualification

Job description

POSITION:

Executive PA

LOCATION:

Alberton, Gauteng

PRINCIPAL ACCOUNTABILITIES

• Supervision of cleaning staff, company chauffeur, and receptionist – scheduling of
• Chauffeurs’ daily collections and drop-offs
• Managing refreshments and office supplies
• Ensuring all weekly reports are submitted on time and sent out to Directors
• Assisting receptionist with travel arrangements in her absence
• Extensive multi-faceted diary management and planning, including scheduling meetings and deadlines
• Arranging conferences
• Office management
• Preparing and distributing monthly Exco packs
• Screening of Directors' calls
• Reconciling monthly credit cards for all Directors and chauffeurs, and capturing details on Excel
• Ordering, packing, and distributing gifts for customers
• Relief switchboard duties when necessary
• All other duties associated with an Executive PA, including personal tasks

Skills include:

• Discretion and confidentiality
• Impeccable organisational and multitasking skills
• Strong Excel skills
• Deadline driven
• Analytical skills
• Accuracy
• Flexibility

Minimum requirements:

• Grade 12 with at least 5 years’ experience
• Post-matric qualification is advantageous