Executive Assistant (Workflow Automation Focus)

Wyndly (Yc W21); Johannesburg; On-site; USD 12,000 - 36,000; Full time

Job summary

Wyndly (YC W21) is seeking an Executive Assistant with a focus on workflow automation. This mid-senior level contract role includes streamlining communications, building dashboards, and automating processes. Ideal candidates will have strong organizational skills, technical proficiency, and the ability to manage priorities effectively.

Qualifications

• 3+ years in operations, administration, or client-facing roles.
• Near-native English proficiency with excellent communication skills.
• Available in US time zone and capable of maintaining confidentiality.

Responsibilities

• Streamline communication systems from chaotic inboxes.
• Analyze data to support executive decision-making.
• Design automated workflows to eliminate repetitive tasks.

Skills

Communication

Organizational Skills

Process Automation

Stakeholder Management

Tools

Zapier

Notion

Slack

Google Suite

Job description

Executive Assistant (Workflow Automation Focus)

Wyndly (YC W21) is hiring for an Executive Assistant with a focus on workflow automation. Your pay will be based on your skills and experience; discuss with your recruiter for details. The base pay range is $12,000 - $36,000 per year.

What You'll Do

• Transform chaotic inboxes into streamlined communication systems.
• Gather and analyze relevant data to support executive decision-making.
• Coordinate stakeholders across time zones and priorities.
• Build dashboards and reporting systems for actionable insights.
• Create SOPs to turn tasks into repeatable processes.
• Design and implement automated workflows to eliminate repetitive tasks.

You’re a good fit if:

• You start tasks immediately and define "done" before starting.
• You close every loop without being asked.
• You stay two steps ahead.

What Makes You Exceptional

• 3+ years in operations, administration, or client-facing roles (startup experience preferred).
• Near-native English proficiency and excellent communication skills.
• Technical proficiency: Zapier/n8n, Claude/ChatGPT, Notion, Slack, Loom, Google Suite.
• Proven impact through process automation with metrics.
• Strong organizational skills and ability to manage priorities.
• US timezone availability and confidentiality skills.

Who is Wyndly?

Wyndly aims to improve patient care through personalized allergy treatments, providing a seamless experience from consultation to treatment delivery. Our values include Bias to Action, High Agency, Systems Thinking, and No Cavalry Mindset.

Hiring Process:

1. Apply with your email.
2. 15-minute interest interview.
3. Paid work sample.
4. 1-hour interview with CEO.
5. Job offer.

Interested candidates should submit a resume and cover letter detailing relevant qualifications and experience.

Job Details:

• Seniority level: Mid-Senior level
• Employment type: Contract
• Job function: Administrative
• Industry: Wellness and Fitness Services

This job posting is active and not expired.