Executive Assistant to the MD Pretoria East

Ulwandle HR Consulting (Pty) Ltd; Pretoria; On-site; ZAR 20 000 - 40 000; Full time

Job summary

An established industry player in financial services is searching for a highly organised Executive Personal Assistant to support the MD/CEO. This pivotal role involves managing daily operations, coordinating high-level events, and ensuring seamless communication between the MD/CEO and various stakeholders. Ideal candidates will possess strong organisational skills, advanced proficiency in Microsoft Office Suite, and the ability to handle sensitive information with discretion. If you're proactive, adaptable, and ready to make a significant impact in a dynamic environment, this opportunity is perfect for you.

Qualifications

• Grade 12 plus a Certificate in Office Management or 3-5 years of office management experience.
• Advanced proficiency in Microsoft Office Suite and excellent report writing skills.

Responsibilities

• Manage the MD/CEO's daily operations, including calendar, appointments, and travel arrangements.
• Act as a vital link between the MD/CEO and stakeholders, ensuring effective communication.

Skills

Organisation

Communication Skills

Microsoft Office Suite

Time Management

Interpersonal Skills

Education

Grade 12

Certificate in Office Management

3-5 years experience in office management

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Our client in the financial services industry is seeking a highly organised and proactive Executive Personal Assistant to provide strategic support to the MD/CEO. This role is crucial in ensuring efficient coordination, collaboration and information flow between the MD/CEO, the Executive Committee (EXCO) and various internal and external stakeholders.

Key Responsibilities:
- Ensure seamless execution of the MD/CEO's daily operations, including managing the calendar, appointments and travel arrangements.
- Handle correspondence, prepare documents, maintain filing systems and act as a gatekeeper to prioritise requests and ensure the MD/CEO's productivity.
- Maintain utmost discretion and professionalism in handling sensitive matters, managing information flow with confidentiality and facilitating collaboration.
- Act as a vital link between the MD/CEO and internal/external stakeholders, building and maintaining strong relationships to support the company's growth objectives.
- Plan, organise and coordinate high-level events, meetings & EXCO engagements, ensuring flawless execution and alignment with company vision and goals.

Qualifications and Technical Knowledge:
- Grade 12 plus a Certificate in Office Management/ related field OR 3-5 years of experience in office management - previous experience in HR and/or Financial Services and /or Events is an advantage.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and excellent report writing skills.
- Understanding of office management systems, protocols and procedures.
- Exceptional communication (written and verbal) and interpersonal skills.
- Discrete, professional, adaptable, proactive and culturally sensitive.
- Excellent organisational and time management skills, with the ability to multitask, prioritise and meet deadlines while maintaining attention to detail and accuracy.
- Driver's License and own motor vehicle (must) with the ability to work over weekends as and when required.