Executive Assistant to the MD Pretoria East

Ulwandle HR Consulting (Pty) Ltd; Gauteng; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading company in the financial services sector is seeking an Executive Personal Assistant to provide strategic support to the MD / CEO. The ideal candidate will ensure efficient coordination, collaboration, and information flow between the MD / CEO and key stakeholders. Key responsibilities include managing schedules, handling correspondence, and organizing high-level events. Applicants should have strong organizational skills, solid experience in office management, and proficiency in Microsoft Office Suite.

Qualifications

• Grade 12 with a Certificate in Office Management or related field, or 3-5 years experience in office management.
• Driver's License and own vehicle required.

Responsibilities

• Manage the MD / CEO's daily operations including calendar and appointments.
• Handle correspondence and prepare documents maintaining confidentiality.
• Coordinate high-level events and meetings.

Skills

Excellent communication

Organisational skills

Time management

Proactivity

Education

Grade 12 plus Certificate in Office Management

Tools

Microsoft Office Suite

Job description

Executive Personal Assistant

Our client in the financial services industry is seeking a highly organised and proactive Executive Personal Assistant to provide strategic support to the MD / CEO. This role is crucial in ensuring efficient coordination, collaboration, and information flow between the MD / CEO, the Executive Committee (EXCO), and various internal and external stakeholders.

Key Responsibilities

1. Ensure seamless execution of the MD / CEO's daily operations, including managing the calendar, appointments, and travel arrangements.
2. Handle correspondence, prepare documents, maintain filing systems, and act as a gatekeeper to prioritise requests and ensure the MD / CEO's productivity.
3. Maintain utmost discretion and professionalism in handling sensitive matters, managing information flow with confidentiality, and facilitating collaboration.
4. Act as a vital link between the MD / CEO and internal / external stakeholders, building and maintaining strong relationships to support the company's growth objectives.
5. Plan, organise, and coordinate high-level events, meetings, and EXCO engagements, ensuring flawless execution and alignment with company vision and goals.

Qualifications and Technical Knowledge

1. Grade 12 plus a Certificate in Office Management / related field OR 3-5 years of experience in office management.
2. Previous experience in HR, Financial Services, or Events is an advantage.
3. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and excellent report writing skills.
4. Understanding of office management systems, protocols, and procedures.
5. Exceptional communication (written and verbal) and interpersonal skills.
6. Discreet, professional, adaptable, proactive, and culturally sensitive.
7. Excellent organisational and time management skills, with the ability to multitask, prioritise, and meet deadlines while maintaining attention to detail and accuracy.
8. Driver's License and own motor vehicle (must) with the ability to work over weekends as required.