Executive Assistant to the Deputy Principals

Kirklees College; Cape Town; On-site; ZAR 25,000 - 28,000; Full time

Job summary

Kirklees College seeks an Executive Assistant to support the Deputy Principals. The role involves managing schedules, coordinating meetings, and providing administrative support to enhance organisational effectiveness. Candidates should demonstrate strong communication skills and proficiency with Microsoft Office, along with a commitment to safeguarding welfare.

Benefits

Staff development opportunities

Employee assistance programme

Retail and leisure discounts

Reduced Metro travel

Qualifications

• Experience as an Executive Assistant or similar role within a corporate or academic environment.
• Strong understanding of administrative functions and process streamlining.
• Proficiency in Microsoft Office suite is essential.

Responsibilities

• Provide professional and supportive customer-oriented service.
• Manage multiple schedules and coordinate meetings.
• Organise meetings, take minutes, draft correspondence, and prepare documentation.

Skills

Organisational skills

Communication

Problem-solving

Data analysis

Education

English Level 2 qualification

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Job description

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Executive Assistant to the Deputy Principals

Executive Assistant to the Deputy Principals

Job Title:

Executive Assistant to Deputy Principals

Salary:

£25,888.41 - £27,533.59 per annum

Location:

Waterfront, Huddersfield

Hours and Weeks per Year:

37 hours / 38 weeks

At Kirklees College we are always looking for new talent, and welcome applications from all sectors.

Whether in a teaching & learning role or in one of our specialised Business Support functions, you'll be involved in nurturing and developing the next generation of construction workers, engineers, health workers and countless others.

We're already a successful college, but we're continually striving to be better and do better - be part of our story!

In the role of Executive Assistant, you'll predominantly be based at Waterfront and your focus will be on providing a professional, supportive, and customer-oriented service, acting as the first point of contact for visitors, stakeholders, students, and parents. Additionally, you will work closely with the Principal's PA to manage executive administration effectively.

Your key responsibilities will be managing multiple schedules, coordinating meetings, and handling communications to enhance executive and organisational effectiveness. You will perform a wide range of administrative duties, ensuring efficient workflow and fostering collaboration. This includes organising meetings, taking minutes, drafting correspondence, and producing complex documentation in various formats such as Word, Excel, PDF, and PowerPoint, including confidential materials.

Ideally, you'll have an English Level 2 qualification and proficiency in Microsoft Word, Outlook, Excel, and PowerPoint. You should have proven experience in operations management, project coordination, or as an Executive Assistant, ideally within a corporate or academic environment. A strong understanding of administrative functions, process streamlining, and experience in executive administration or similar operational roles is essential. Familiarity with college operations or academic institutions is desirable. Key skills include excellent problem-solving, organisational, and data analysis abilities, as well as the capacity to work independently. Strong communication, professionalism, and confidentiality are crucial. Awareness of AI technologies for process improvement is a plus. Additionally, you should demonstrate the college's values of Kindness, Unity, and Excellence in your work.

Due to the nature of our work, it's essential you're committed to safeguarding and promoting the welfare of children, young people and vulnerable adults.

We believe learning is not just for our students: it's an important part of working here too. Staff development opportunities include a mentoring scheme, financial contributions for external qualifications and skills development for current and aspiring managers. You'll also have access to a range of staff benefits including an employee assistance programme, retail and leisure discounts and reduced Metro travel.

We want people who believe in the value of education, and who can contribute to our culture of supporting and challenging one another.

Closing Date : Wednesday 9 July

(We do reserve the right to close this advertisement early if we receive a high volume of suitable applications).

Proposed Interview Date: Thursday 17 July

TO APPLY (both External and Internal applicants): Download and complete a copy of the below Kirklees College Application Form" before clicking "Apply" - you will need to attach your completed form as your application.

If you have any queries about the role or the application process please contact [e-mail]

Please check your emails regularly during the recruitment process (including spam and junk folders) as this is how you will be contacted once you have applied.

As an employer we are committed to Equality, Diversity and Inclusion and welcome applications from all sections of the community, regardless of an individuals' sex, age, religion, race, marital status, disability status, sexual orientation, maternity or care leaver status. We are committed to exploring opportunities for flexible working and ensuring the work-life balance and wellbeing of our workforce. Please note that any job offer is subject to pre-employment checks including a DBS check, online searches and references from former employers, in line with guidance from Department for Education.

We reserve the right to bring forward the closing date of the adverts should we receive a sufficient level of interest!

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