Executive Assistant to the CEO

The Legends Agency; Cape Town; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading company in packaging solutions is seeking a proactive Executive Assistant to support the CEO. This permanent, full-time role involves managing travel arrangements, communications, and events while providing invaluable support to the leadership team. Candidates should have a diploma in Legal Secretarial or Paralegal Studies and at least 5 years of relevant experience.

Benefits

Competitive market-related salary

Full-time position with benefits

Opportunities for professional growth

Qualifications

• Minimum of 5 years in a high-level Executive Assistant or similar role.
• Grade 12 with a Diploma in Legal Secretarial or Paralegal Studies.

Responsibilities

• End-to-end travel arrangements, procurement coordination, and document handling.
• Managing communications on behalf of the CEO and diary/calendar coordination.
• Organising company-wide events and corporate functions.

Skills

MS Office Suite

Communication skills

Organisation

Problem-solving

Time-management

Emotional intelligence

Discretion

Business acumen

Knowledge of import processes

Insurance coordination

Education

Grade 12

Diploma in Legal Secretarial or Paralegal Studies

Job description

Executive Assistant to the CEO

Location: Cape Town | Employment Type: Permanent | Seniority Level: Mid-Senior

Company Introduction

A leading player in the manufacturing industry, specialising in innovative packaging solutions across multiple sectors including personal care, household, and pharmaceuticals, is seeking a proactive and professional Executive Assistant to support the Chief Executive Officer. This dynamic and growing organisation offers an exciting opportunity to be part of a forward-thinking leadership team.

Duties & Responsibilities

As the Executive Assistant, your key responsibilities will include:

• Executive Administration: End-to-end travel arrangements (local and international), procurement coordination, document handling, personal errands, and policy support.
• Secretarial Duties: Managing communications on behalf of the CEO, diary/calendar coordination, board meeting prep, presentation creation, and expense claims.
• Insurance Portfolio Management: Handling all company vehicle and marine/transit insurance processes.
• Imports & Forex Management: Coordinating imports, verifying financial documents, handling Forex transactions, and liaising with finance on large purchases.
• Event Management: Organising company-wide events and corporate functions.
• Support Functions: Collaborate with leadership, ensure documentation accuracy, and uphold professional standards in all executive support duties.

Desired Experience & Qualifications

• Education: Grade 12 with a Diploma in Legal Secretarial or Paralegal Studies.
• Experience: Minimum of 5 years in a high-level Executive Assistant or similar role.
• Skills & Attributes:
• Advanced proficiency in MS Office Suite
• Excellent communication skills in English & Afrikaans
• Strong organisation, problem-solving, and time-management abilities
• High emotional intelligence, discretion, and business acumen
• Knowledge of import processes and insurance coordination

Package & Remuneration

• Competitive market-related salary
• Full-time, permanent position with benefits
• Opportunities for professional growth and development in a fast-paced, supportive environment