Executive Assistant To Group Executive

Africawide; Johannesburg; On-site; ZAR 300 000 - 600 000; Full time

Job summary

An established industry player is seeking an exceptional Executive Assistant to support a dynamic leader overseeing critical functions across IT, Finance, HR, Payroll, and Accounting. This impactful role is essential for maintaining day-to-day operations and creating the structure necessary for success. Ideal candidates will be highly organized, adaptable, and proactive, with a strong ability to manage multiple priorities effectively. Join a vibrant team and contribute to various disciplines while enjoying opportunities for professional growth and flexibility in shaping workflows and processes. If you thrive in a fast-paced environment and are ready to make a difference, this role is perfect for you.

Benefits

Professional Growth Opportunities

Flexible Workflows

Dynamic Work Environment

Impactful Role

Qualifications

• Proven experience as an Executive Assistant or Operations Manager.
• Exceptional organizational and multitasking skills.

Responsibilities

• Manage complex calendars and handle email correspondence.
• Assist with IT, Finance, HR, Payroll, and Accounting tasks.
• Coordinate personal appointments and oversee key projects.

Skills

Exceptional Organization Skills

Strong Multitasking Ability

Proactive Problem Solver

Tech-Savvy

Discretion & Reliability

Education

Experience as Executive Assistant or similar role

Excellent written and verbal communication skills

Tools

Microsoft Office

Google Workspace

Trello

Asana

Slack

Job description

We're looking for an exceptional Executive Assistant to support our group leader, who oversees critical responsibilities across IT, Finance, HR, Payroll, and Accounting. This role is vital to ensuring the smooth operation of day-to-day activities while creating the structure needed for both business and personal success. The ideal candidate is highly organized, adaptable, and proactive, with a proven ability to handle multiple priorities in a dynamic environment. You'll act as the leader's right-hand, helping to streamline processes, manage communications, and coordinate tasks across various functions.

Key Responsibilities

1. Administrative Support
   1. Manage and maintain a complex calendar, scheduling meetings and prioritizing commitments.
   2. Handle email correspondence, draft responses, and filter communications.
   3. Prepare reports, presentations, and documents as required.
   4. Develop systems to track tasks, deadlines, and follow-ups.
2. Business Support
   1. Assist with IT, Finance, HR, Payroll, and Accounting-related tasks, such as vendor coordination, record-keeping, and compliance follow-ups.
   2. Organize and maintain files and documentation for easy access.
   3. Conduct research and prepare concise summaries or analyses.
3. Personal Support
   1. Coordinate personal appointments, travel arrangements, and errands.
   2. Ensure smooth integration of personal and professional commitments.
   3. Provide proactive support to anticipate needs and manage workload effectively.
4. Project Management
   1. Oversee coordination of key projects across teams and stakeholders.
   2. Maintain checklists, progress trackers, and dashboards for visibility.
   3. Ensure timely completion of deliverables and resolve bottlenecks.

What We're Looking For

1. Exceptional Organization Skills: Able to create order and manage complexity effectively.
2. Strong Multitasking Ability: Comfortable managing multiple tasks without compromising quality.
3. Proactive Problem Solver: Anticipates challenges and resolves them efficiently.
4. Tech-Savvy: Familiarity with tools like Slack, Microsoft Office, Google Workspace, and project management software like Trello or Asana.
5. Business Acumen: Experience or interest in IT, Finance, HR, or Accounting is a plus.
6. Discretion & Reliability: Trustworthy and capable of handling confidential information.

Required Skills & Qualifications

1. Proven experience as an Executive Assistant, Operations Manager, or in a similar role.
2. Excellent written and verbal communication skills.
3. Strong proficiency in organizational and time-management tools.
4. Adaptable, self-motivated, and capable of working independently.

Why Join Us?

1. Impactful Role: Be a key player in driving the success of a dynamic leader and team.
2. Variety & Challenge: Work across multiple disciplines and contribute meaningfully.
3. Professional Growth: Opportunity to develop skills in operations, management, and strategy.
4. Flexibility: Help shape workflows and processes to maximize efficiency.

Compensation & Benefits

Competitive salary based on experience.

How To Apply

Submit your resume and a brief cover letter outlining your experience and how you can bring structure and support to this role.

Job Type: Full-time

Application Deadline: 02/28