Executive Assistant to CEO (Cape Town)

O'Brien Recruitment; Cape Town; On-site; ZAR 320,000 - 480,000; Full time

Job summary

A trusted manufacturing group in Cape Town seeks an experienced Executive Assistant to enhance the CEO's productivity and manage critical operations efficiently. You’ll play a key role in coordinating activities and supporting executive decisions within an innovative organization dedicated to growth and excellence.

Qualifications

• 5+ years of experience supporting C-suite or Executive Leadership.
• Fluent in English (Afrikaans is a plus).
• High EQ, discretion, attention to detail, and ability to thrive under pressure.

Responsibilities

• Manage the CEO's diary, meetings, travel, and key communications.
• Prepare board packs, presentations, legal documentation, minutes, and reports.
• Coordinate internal and external events and manage trade fair logistics.

Skills

Diary Management

Expense Control

Report Writing

Solving Problems

Stakeholder Management

Travel Arrangements

Education

Diploma or Certificate in Legal Secretarial, Business Admin, or Paralegal studies

Tools

Microsoft Office Suite

Job description

Executive Assistant to CEO – Manufacturing Group (Cape Town)
Location: Ottery | Full-Time | On-Site
Discretion. Precision. Leadership Support.

We're hiring an experienced Executive Assistant to provide high-level, confidential support to the CEO of a fast-paced, growth-focused organization in the manufacturing and packaging sector. You’ll be the strategic right hand to a hands-on leader, ensuring smooth operations, proactive calendar and stakeholder management, and executive-level coordination.

What You’ll Do:

• Manage the CEO’s diary, meetings, travel (local/international), and key communications.
  
  
• Liaise with senior internal teams and global partners.
  
  
• Prepare board packs, presentations, legal documentation, minutes, and reports.
  
  
• Coordinate internal and external events, trade fair logistics, and company functions.
  
  
• Maintain executive files and facilitate updates to contracts and insurance portfolios.
  
  
• Support import documentation and procurement process oversight.
  
  
• Track action items and support change management across departments.
  
  

What You Bring:

• Diploma or Certificate in Legal Secretarial, Business Admin, or Paralegal studies.
  
  
• 5+ years of experience supporting C-suite or Executive Leadership.
  
  
• Advanced Microsoft Office Suite skills.
  
  
• Fluent in English (Afrikaans is a plus).
  
  
• High EQ, discretion, attention to detail, and ability to thrive under pressure.
  
  

Why Join Us?

You'll be joining a respected, legacy-rich business committed to modern growth, innovation, and excellence in manufacturing. This is a role where trust, impact, and growth align.

Ready to make your mark behind the scenes of an impactful leadership team? Apply now!

Desired Skills:

• Diary Management
• Expense Control
• Report Writing
• Solving Problems
• Stakeholder Management
• Travel Arrangements