Executive Assistant (Remote South Africa Based)

Recruits4U; Cape Town; Remote; ZAR 200,000 - 300,000; Full time

Job summary

A UK-based International Coaching & Property Management Business seeks an exceptional Executive Assistant for a fully remote role. The position involves supporting a high-performance founder and leadership team, managing operations, and coordinating marketing efforts. Ideal candidates will have proven experience in similar roles, exceptional attention to detail, and a proactive mindset.

Qualifications

• Proven experience as a remote Executive Assistant, ideally in coaching or property sectors.
• Operates with ruthless attention to detail.
• Anticipates needs and acts quickly.

Responsibilities

• Manage calendars, inboxes, and internal communications with precision.
• Track progress and enforce deadlines across projects.
• Create, maintain, and improve SOPs for recurring processes.

Skills

Attention to detail

Proactivity

Emotional intelligence

Tech-savvy

Tools

Notion

Slack

Zapier

Airtable

Close CRM

Job description

Type : Full-time | Remote

Company : UK-based International Coaching & Property Management Business (Airbnb / Short-Term Rentals)

Full-time, six days a week (Monday to Saturday). Some out-of-hours flexibility is required due to the international nature of the business. You must be reliable and responsive, even outside standard working hours when needed.

Salary :

Approximately £2,000 / R47,000 ZAR per month (depending on experience)

We are seeking an exceptional Executive Assistant to support a high-performance founder and leadership team. This role spans across a fast-growing coaching company and a thriving property management business, based in the UK and operating internationally. We're looking for someone extraordinary someone who doesn't just keep up, but stays three steps ahead.

The Opportunity

This fully remote, high-trust, and fast-paced role is perfect for someone who :

• Has supported international clients or executive teams
• Thrives in online business or startup environments
• Thinks strategically while executing with precision
• Communicates clearly, confidently, and promptly
• Can lead not just assist

Core Responsibilities

Operations & Project Management

• Manage calendars, inboxes, and internal communications with precision
• Track progress and enforce deadlines across projects (webinars, courses, funnels, etc.)
• Create, maintain, and improve SOPs for recurring processes
• Coordinate effectively with internal staff, contractors, and freelancers
• Manage CRM (Close) to ensure accurate lead tagging, follow-ups, and tracking
• Monitor payment plans, identify overdue accounts, and trigger reminders
• QA sales funnels and automations to ensure seamless client experiences

Marketing & Content Coordination

• Manage and maintain the content and social media calendars
• Oversee production workflows (video editors, designers, etc.)
• Support light content editing and uploads (YouTube, Instagram, TikTok)

What Were Looking For

• Experience : Proven experience as a remote Executive Assistant, ideally in coaching or property sectors
• Detail-Obsessed : Operates with ruthless attention to detail
• Proactive & Fast : Anticipates needs and acts quickly
• Emotionally Intelligent : Manages relationships with professionalism
• Systems-Oriented : Builds and refines efficient processes
• Tech-Savvy : Familiar or quick to learn tools like Notion, Slack, Zapier, Airtable, and Close CRM

Bonus Points For

• Understanding of the coaching or online education space
• Experience working with founders or in high-growth businesses
• Familiarity with Airbnb / short-term rental operations

To Apply

This is a high-standard, high-impact role. Only candidates who meet the top-tier criteria and have a strong track record in similar roles will be considered.

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