Executive Assistant (Part Time)

Talent Shore; Cape Town; Remote; ZAR 250,000 - 400,000; Part time

Job summary

A global organization is looking for a part-time Remote Executive Assistant based in South Africa. The role involves managing executive calendars, monitoring communications, and preparing reports. Applicants should have over 5 years of experience supporting senior leadership, be highly organized, and able to work independently. This position offers a flexible 20-hour workweek and the opportunity to interact with high-level executives.

Benefits

Fully remote role

Opportunity to work with senior executives

Flexible working hours

Qualifications

• 5+ years of experience as an Executive Assistant supporting senior leadership.
• Excellent organisational skills with attention to detail.
• Ability to work independently and take initiative.

Responsibilities

• Manage complex executive calendars and schedule meetings.
• Monitor emails and prioritize correspondence for senior executives.
• Prepare monthly reports and presentation materials.

Skills

Organisational skills

Discretion and professionalism

Communication skills

Proficiency in Microsoft Office Suite

Adaptability

Tools

Excel

PowerPoint

Canva

Job description

Job Title:

Executive Assistant (Part-Time, Remote)

Location:

Remote (South Africa-based)

Working Hours:

20 hours per week (4 hours per day, Monday to Friday)

About Our Client:

Our client is a leading UK-based organisation with a global footprint and a reputation for excellence and innovation. With a fast-paced, results-driven culture, they support high-level strategic initiatives across multiple sectors. They are now looking for an experienced and discreet Executive Assistant to join their remote team and provide high-level support to C-suite executives.

Job Description:

Our client is seeking a highly organised, confident, and proactive Executive Assistant to support senior leaders operating at the highest levels of the organisation. The successful candidate will play a crucial role in managing day-to-day operations, streamlining communication, and ensuring the executives’ schedules and responsibilities are handled with precision and professionalism. This is a fully remote, part-time position ideal for someone based in South Africa with experience supporting executive-level stakeholders in a global business environment.

Key Responsibilities:

• Calendar and Diary Management: Coordinate and manage complex executive calendars, schedule meetings across time zones, and resolve conflicts proactively.
  

• Inbox and Communication Oversight: Monitor emails, prioritise correspondence, and respond or escalate as appropriate on behalf of senior executives.
  

• Reporting and Documentation: Prepare monthly reports, briefing documents, and presentation materials using Excel, PowerPoint, and Canva.
  

• Meeting Support: Schedule, prepare agendas, take minutes, and follow up on action items for executive meetings.
  

• Project Coordination: Oversee ad-hoc projects, liaise with internal teams, and manage deadlines on behalf of the executive team.
  

• Travel and Expenses: Coordinate travel logistics (where required) and prepare detailed expense reports for reimbursement.
  

  
  
  
  

Requirements

• Minimum of 5 years’ experience as an Executive Assistant, supporting senior leadership in a fast-paced, corporate or international environment.
  

• Excellent organisational skills and attention to detail with the ability to manage multiple priorities efficiently.
  

• High level of discretion and professionalism when dealing with confidential information.
  

• Ability to work independently, take initiative, and remain adaptable in a dynamic work environment.
  

• Strong written and verbal communication skills with a professional demeanour.
  

• Proficiency in Microsoft Office Suite (especially Excel, Outlook, and PowerPoint) and experience with Canva or similar design tools.
  

  
  
  
  

Benefits

• Fully remote role, open to candidates based in South Africa
  

• 20 hours per week (Monday to Friday – 4 hours per day)
  

• Opportunity to work with senior executives at a strategic level in a high-impact position
  

NB: Due to the high volume of applications, if you have not received a response from the Talent Acquisition team within 4 weeks, please consider your application unsuccessful.