Executive Assistant_Glenhazel

Pro Tem; Johannesburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A fast-paced business group is seeking an Executive Assistant in Johannesburg to provide comprehensive support to its executives. This hands-on, in-office position requires excellent communication skills, organizational abilities, and a proactive approach to managing both business and personal tasks. The ideal candidate will have strong interpersonal skills and experience with various administrative and tech tools.

Qualifications

• Must have strong communication skills and be organized.
• Able to manage tasks when dealing with sensitive information.
• Experience with task tracking or workflow management tools preferred.

Responsibilities

• Coordinate meetings and manage executive's calendar.
• Handle banking admin and support personal tasks.
• Communicate effectively across multiple projects.

Skills

Excellent written and verbal communication skills

Highly organized

Attention to detail

Strong emotional intelligence

Tech-savvy

Able to manage tasks independently

Tools

Gmail

Google Drive

Excel

Zoom

WhatsApp

Job description

ABOUT THE ROLE

My client is seeking a sharp, organized, and reliable Executive Assistant to support the executive of several fast-paced businesses. The role involves coordinating meetings, managing communication, handling admin and banking tasks, running errands, and occasionally assisting with personal tasks.

This is an in-office, hands-on position requiring someone practical, proactive, and comfortable managing both business and personal responsibilities.

KEY RESPONSIBILITIES

Communication & Coordination

• Draft and send professional emails, follow up with clients and contacts, and manage communication across multiple projects.

Scheduling & Diary Management

• Arrange meetings (including outreach), manage calendars, and ensure the founder is prepared and punctual.

Admin & Organisation

• Maintain files and tasks, track outstanding items, and assist with light reporting and documentation.

Banking & Payments

• Assist with payments, document submissions, banking queries, and financial admin.

Personal Support

• Run errands, assist with travel plans, and help manage personal logistics alongside work needs.

REQUIREMENTS

• Excellent written and verbal communication skills
• Highly organized with strong attention to detail
• Ability to take ownership and independently manage tasks
• Proactively identify and resolve gaps or bottlenecks
• Professional engagement with investors, advisors, and senior stakeholders
• Strong emotional intelligence and interpersonal skills
• Tech-savvy with Gmail, Google Drive, Excel, Zoom, WhatsApp
• Familiarity with task tracking or workflow management tools (preferred)
• Valid driver’s license and own car
• Willingness to assist with both professional and personal tasks
• Based in Johannesburg and available to work in-office daily

Discreet and trustworthy with access to sensitive information.

NICE TO HAVE

• Experience supporting a business owner or senior executive
• Basic PowerPoint skills
• Interest in business, entrepreneurship, or operations