Executive Assistant_Glenhazel

Pro Tem Recruitment; Johannesburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A recruitment agency in Johannesburg seeks an organized Executive Assistant to support business executives. Responsibilities include managing communication, coordinating meetings, and overseeing administrative tasks. Candidates should have excellent communication skills, strong organizational abilities, and be tech-savvy. This is an in-office role, requiring a proactive individual comfortable managing both personal and business responsibilities.

Qualifications

• Excellent written and verbal communication skills required.
• Strong organizational skills essential for managing tasks.
• Ability to independently manage and take ownership of responsibilities.

Responsibilities

• Draft and send professional emails to clients and contacts.
• Arrange meetings and manage the executive's calendar.
• Assist with banking queries and financial administration.
• Run personal errands and assist with travel plans.

Skills

Excellent communication skills

Strong organizational skills

Proactive problem-solving

Tech-savvy

Tools

Gmail

Google Drive

Excel

Zoom

WhatsApp

Job description

ABOUT THE ROLE

My client is seeking a sharp, organized, and reliable Executive Assistant to support the executive of several fast-paced businesses. The role involves coordinating meetings, managing communication, handling administrative tasks, banking, errands, and occasional personal assistance.

This is an in-office, hands-on role requiring a practical, proactive individual comfortable managing both business and personal responsibilities.

KEY RESPONSIBILITIES

1. Communication & Coordination: Draft and send professional emails, follow up with clients and contacts, and manage communication across multiple projects.
2. Scheduling & Diary Management: Arrange meetings (including outreach), manage calendars, and ensure the founder is prepared and punctual.
3. Admin & Organisation: Maintain files and tasks, track outstanding items, and assist with light reporting and documentation.
4. Banking & Payments: Assist with payments, document submissions, banking queries, and financial admin.
5. Personal Support: Run errands, assist with travel plans, and help manage personal logistics alongside work-related needs.

WHAT YOU’LL NEED

• Excellent communication skills – both written and verbal
• Strong organizational skills with attention to detail
• Ability to take ownership and independently manage tasks
• Proactive in identifying gaps and solving problems
• Professional engagement with investors, advisors, and stakeholders
• Strong emotional intelligence and interpersonal skills
• Tech-savvy: proficient with Gmail, Google Drive, Excel, Zoom, WhatsApp
• Bonus: familiarity with task tracking or workflow tools
• Valid driver’s license and own vehicle
• Willingness to assist with professional and personal tasks
• Based in Johannesburg and willing to work in-office daily

Discreet and trustworthy with access to sensitive information.

NICE TO HAVE

• Experience supporting a senior executive or business owner
• Basic PowerPoint skills
• Interest in business, entrepreneurship, or operations