Executive Assistant - Fully Remote - Global

Atlas Assistants; Cape Town; Remote; ZAR 200 000 - 300 000; Full time

Job summary

An established industry player is seeking a proactive Executive Assistant who thrives in dynamic environments. This role offers the chance to transform chaos into structured success, providing essential support to executives while embracing a culture of growth and excellence. You will be responsible for strategic calendar management, operational efficiency, and decision support, all while working in a supportive community that values your contributions. If you are ready to take on challenges and make a real impact, this opportunity could be your next career milestone. Join a team that prioritizes personal and professional development, and embark on a journey of growth and transformation.

Benefits

Paid Time Off

Performance-Based Rewards

Career Growth Opportunities

Exclusive Training

Continuous Development

Supportive Community

Flexibility of Remote Work

Stability for High Performers

Qualifications

• Proven ability to manage executive calendars and communications effectively.
• Experience in a remote work environment, ideally in a start-up context.

Responsibilities

• Manage executive calendars and streamline communication.
• Anticipate needs and maintain operational efficiency.

Skills

Strategic Calendar Management

Communication Skills

Operational Efficiency

Decision Support

Adaptability

Proactive Resourcefulness

Education

Near-native English proficiency

2+ years of business experience

Tools

Atlas Executive Management System (EMS)

Job description

Executive Assistant Extraordinaire: Transform Chaos into Success at Atlas Assistants

Who We Are: Atlas Assistants - A Community of Growth and Excellence

At Atlas Assistants, we're more than just a service provider - we're a community dedicated to empowering both entrepreneurs and executive assistants to reach their fullest potential.

Our mission is twofold:

1. To alleviate the operational burdens our clients face, allowing them to focus on strategic growth and personal fulfilment.
2. To create an environment where EAs can thrive, grow, and build rewarding careers.

What sets us apart:

1. Supportive Culture: A nurturing environment where team members uplift each other.
2. High-Performance Mindset: Commitment to excellence, pushing boundaries daily.
3. Growth-Focused: Heavy investment in personal and professional development.
4. Values-driven: Core values guide all decisions and actions.
5. Accountability: Mutual responsibility fosters trust and reliability.
6. Diversity and Inclusion: We're proud that over 80% of our team members are women across almost 20 countries, fostering a diverse and inclusive workplace.

Our EAs utilize the Atlas Executive Management System (EMS) - 11 proven systems that have helped over clients achieve their goals.

At Atlas, you'll find a community that values your growth, celebrates your success, and pushes you to reach your full potential.

We offer a challenging yet supportive environment where your contributions make a real impact.

Expectations: What It Takes to Succeed Here

We're seeking an Executive Assistant who thrives on challenges, is motivated by growth, and aligns with our values. This role is ideal for someone who is proactive, resourceful and has a track record of excellence.

Transform Chaos with Structure: Our clients need order-creators. Does the idea of turning ambiguity into clarity excite you? We'll equip you with tools, but you'll need to implement them proactively.

Exemplify Proactive Resourcefulness: While we're here to support you, we expect initiative. Can you find solutions independently, knowing when to seek help strategically? The ability to solve problems without constant executive input is crucial.

Deliver Excellence Consistently: Your background matters less than your ability to perform. Whether you're an EA, operations specialist, or customer service pro, can you maintain high standards for your executive?

If these expectations energize rather than daunt you, you might be the driven professional we're seeking.

The Ideal Candidate: Competencies and Daily Responsibilities

We're seeking an Executive Assistant who excels in these areas, understanding that specific duties may vary depending on the client's needs:

1. Strategic Calendar Management: Master organization skills to prioritize and schedule effectively.
2. Communication Hub: Streamline inboxes and manage correspondence.
3. Operational Efficiency: Anticipate needs and act proactively.
4. Decision Support: Gather and analyze relevant data to support executive decision-making.
5. Adaptability and Growth: Thrive in a fast-paced, ever-changing remote environment.
6. Executive Buffer: Handle routine matters independently to free up your executive's time.
7. Personal Support: Manage a wide range of personal tasks for your executive.

Your day-to-day responsibilities will vary based on your assigned executive's needs and preferences. Flexibility and adaptability are key, as you'll need to seamlessly transition between professional and personal support tasks.

While the role is demanding, you'll have the opportunity to make a significant impact on your executive's professional success and personal well-being.

Minimum Requirements

1. Language Proficiency: Near-native level of English proficiency in speech, writing, and reading.
2. Professional Experience: At least 2 years of business experience in operations, administration, executive assistance, or other client-facing roles.
3. Remote Work and/or Start-Up Experience: Demonstrated ability to work effectively in a remote environment, ideally in a start-up context.
4. Adaptability: Experience working in a fast-paced environment and ability to thrive under pressure.
5. Flexibility: Willingness to align your work hours with US time zones.

Benefits That Support You

1. Fair Compensation: Junior Level: $7 per hour; Mid Level: $8 - $10 per hour; Senior Level: $11 - $12 per hour.
2. Flexibility of Remote Work: Enjoy the flexibility of working remotely from your preferred location.
3. Paid Time Off: 10 paid days off, unlimited sick leave, and 7 holidays (4 major + 3 of your choice).
4. Performance-Based Rewards: Increases and bonuses based on your performance.
5. Career Growth: Opportunities to advance into roles such as Chief of Staff or Operations Manager.
6. Exclusive Training: Master the Atlas Executive Management System (EMS).
7. Continuous Development: Mentorship and skills training.
8. Supportive Community: Connect and grow with like-minded professionals committed to excellence.
9. Stability: We prioritize finding new opportunities for our high-performing team members.

Is This the Right Role for You?

A Final Self-Assessment: Before you apply, take a moment for honest self-reflection. This role is unique and demanding.

1. Are you energized by constant change?
2. Can you seamlessly switch between high-level strategy and detailed execution?
3. Are you prepared to be a true partner to your executive?
4. Do you view feedback as a gift?
5. Can you make decisions confidently in high-pressure situations?
6. Are you committed to continuous self-improvement?
7. Can you maintain your own well-being while supporting others?

If you answered "yes" to these questions and felt a mix of excitement and nervous anticipation, you might be the exceptional candidate we're seeking.

This role isn't just a job—it's a catalyst for personal and professional transformation. If you're ready for the challenge, we're excited to meet you.

Apply now and prepare for a journey of growth like no other. Please submit your CV in English.

Atlas Assistants is an Equal Opportunity Business. All qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability.