Executive Assistant - EXCO

AECI Limited; Midvaal Local Municipality; On-site; ZAR 300,000 - 600,000; Full time

Job summary

AECI Limited seeks a skilled Executive Assistant to support the CEO and Executive Team. This dynamic role includes managing executive schedules, coordinating travel, and ensuring seamless office operations. The ideal candidate will possess strong organizational skills, uphold confidentiality, and deliver exceptional customer service in a fast-paced environment.

Qualifications

• Experience supporting high-level executives required.
• Proficient in managing schedules, meetings, and travel.
• Strong organizational and communication capabilities.

Responsibilities

• Maintain executive diaries, schedule meetings, and manage travel arrangements.
• Prepare executive management packs and minute meetings as required.
• Ensure compliance with governance and provide day-to-day operational support.

Skills

Confidentiality

Time Management

Customer Service

Communication

Organizational Skills

Education

Bachelor's Degree or equivalent experience

Job description

• Maintain a professional, confidential, efficient and integral support to the Chief Executive Officer and Exco Team.
• Keep Executive electronic diaries up to date, schedule meetings and events as well as relevant appointments.
• Screening calls, assist with queries, and pass on queries to the relevant person where applicable.
• Preparing executive and senior management packs.
• Organizing cross functional meetings, company events or conferences, including room preparation, and coordination of catering requirements.
• Act as the principal liaison person between the Exco and other stakeholders.
• Keep and maintain an accurate record of papers and electronic correspondence on behalf of Exco.
• Minute general meetings as required for the Executive team.
• Serve as the primary liaison between DetNet and the Travel Agent Services, ensuring seamless coordination and execution of all corporate travel arrangements.
• Arrange all Exco’s local and international travel arrangements: flight bookings, hotel accommodation, car hire and itineraries.
• After-hours contact for emergency travel support for all DetNet travellers.
• Responsible and accountable for the company forex administrative process, receipt and issue of forex to Exco.
• Oversee and coordinate local and foreign travel claims for Exco.
• Manage the receptionist function, ensuring professional front-desk operations, effective visitor management, and a high standard of customer service.
• Manage administrative duties of office supplies, stock control of office consumables to ensure availability, cost-efficiency and optimal usage.
• Manage and co-ordinate facilities of local DetNet sites.
• Managing cost centre budgets for Service Charges and Building.
• Ensure compliance with governance and compliance policies and procedures
• Provide day-to-day ad hoc support related to business operations.