Executive Assistant - Exco

Neptune; Gauteng; On-site; ZAR 250,000 - 400,000; Full time

Job summary

A leading company in Gauteng is seeking an Executive Assistant to provide comprehensive support to the CEO and the Exco team. The role involves managing schedules, coordinating travel, and ensuring seamless administrative operations. Candidates should have strong organizational and communication skills, with a focus on confidentiality and customer service. This is an opportunity to contribute to executive-level operations in a dynamic environment.

Qualifications

• Experience in providing high-level administrative support.
• Proficient in managing executive diaries and travel arrangements.
• Ability to maintain confidentiality and act as a liaison.

Responsibilities

• Manage CEO's diary, meetings, and events.
• Coordinate travel arrangements for Exco members.
• Oversee front-desk operations and visitor management.

Skills

Confidentiality

Time Management

Communication

Organizational Skills

Customer Service

Job description

Maintain a professional, confidential, efficient and integral support to the Chief Executive Officer and Exco Team.

Keep Executive electronic diaries up to date, schedule meetings and events as well as relevant appointments.

Screening calls, assist with queries, and pass on queries to the relevant person where applicable.

Preparing executive and senior management packs.

Organizing cross functional meetings, company events or conferences, including room preparation, and coordination of catering requirements.

Act as the principal liaison person between the Exco and other stakeholders.

Keep and maintain an accurate record of papers and electronic correspondence on behalf of Exco.

Minute general meetings as required for the Executive team.

Serve as the primary liaison between DetNet and the Travel Agent Services, ensuring seamless coordination and execution of all corporate travel arrangements.

Arrange all Exco's local and international travel arrangements : flight bookings, hotel accommodation, car hire and itineraries.

After-hours contact for emergency travel support for all DetNet travellers.

Responsible and accountable for the company forex administrative process, receipt and issue of forex to Exco.

Oversee and coordinate local and foreign travel claims for Exco.

Manage the receptionist function, ensuring professional front-desk operations, effective visitor management, and a high standard of customer service.

Manage administrative duties of office supplies, stock control of office consumables to ensure availability, cost-efficiency and optimal usage.

Manage and co-ordinate facilities of local DetNet sites.

Managing cost centre budgets for Service Charges and Building.

Ensure compliance with governance and compliance policies and procedures

Provide day-to-day ad hoc support related to business operations.