Executive Assistant | Durban

The Recruitment Council; Durban; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading recruitment agency in Durban seeks an experienced Executive Assistant to support high-level executives in the financial services industry. The ideal candidate will have at least 3 years of experience and exceptional organisational skills. Responsibilities include email and diary management, client coordination, and maintaining the MD's CRM. This is an office-based role with occasional travel and flexible hours to accommodate the MD's schedule.

Qualifications

• At least 3 years of proven experience in an executive assistant role, ideally in insurance or financial services.
• Exceptional time management and ability to manage multiple tasks.
• Excellent verbal and written communication skills.

Responsibilities

• Organise and prioritise the MD's emails and schedule appointments.
• Serve as the initial point of contact for clients.
• Leverage technology to streamline operations, maintaining the MD's HubSpot CRM.

Skills

Organisational Skills

Communication Skills

Discretion

Proactivity

Attention to Detail

Problem-Solving Skills

Tools

HubSpot CRM

Job description

Are you seeking an opportunity to leverage your exceptional administrative skills in a dynamic and fast-paced environment within the financial services industry?

Our client, a prominent player in the financial sector, is currently seeking a talented Executive Assistant to join their team.

This is an exciting opportunity to support high-level executives and contribute to the success of a leading financial services firm.Responsibilities : Email and Diary Management : Efficiently organise and prioritise the MD's emails.

Schedule appointments, meetings, and engagements, optimising the MD's time.Client Coordination : Serve as the initial point of contact for clients.

Schedule and confirm meetings, ensuring all necessary materials are prepared in advance.Technology and CRM Management : Leverage technology to streamline operations, with a particular focus on maintaining the MD's HubSpot CRM.

Ensure accurate recording and updating of client information.Meeting Preparation : Facilitate the preparation of meeting agendas, presentations, and documents.

Attend meetings as required, taking minutes and tracking action items.Travel Arrangements : Plan and book all aspects of travel, including flights, accommodations, and itineraries, ensuring a seamless travel experience for the MD.Confidentiality : Maintain strict confidentiality regarding all sensitive company information and operations.Skills and Qualifications : Experience : At least 3 years of proven experience in an executive assistant role, ideally within the insurance or financial services sector.Organisational Skills : Exceptional time management and the ability to manage multiple tasks and priorities simultaneouslymunication Skills : Excellent verbal and written communication skills, with the ability to interact professionally with internal and external stakeholders.Discretion : High level of professionalism and discretion in handling confidential information.Proactivity : Ability to anticipate the needs of the MD and act accordingly with minimal direction.Personal Attributes : Strong attention to detail and accuracy.Proactive problem-solving skills.Adaptable and resilient, with the ability to work under pressure.A positive attitude and the ability to work as part of a team.Work Conditions : Office-based position with standard working hours; however, flexibility is required to accommodate the MD's schedule, including outside of regular business hours.Occasional travel may be required for meetings or events.Reporting Structure : Directly reports to the Managing Director.

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Executive Assistant • Durban, KwaZulu-Natal