Executive Assistant - Company Secretary.COSEC

MTN Group; Roodepoort; On-site; ZAR 300,000 - 400,000; Full time

Job summary

A telecommunications leader seeks an Executive Assistant to support the Group Company Secretary. Responsibilities include managing the Executive's diary, organizing meetings, and ensuring effective administration. The ideal candidate has a degree in Secretarial Administration, relevant certifications, and over three years of administrative experience in reputable companies. Join a company committed to driving digital transformation in Africa.

Qualifications

• Minimum three years of experience in an administrative role.
• Experience supporting top management personnel with local and international operations.
• Understanding of governance forums led by senior executives.

Responsibilities

• Manage the Executive’s diary and daily administration.
• Coordinate meetings, agendas, and minutes effectively.
• Track budgets and payments related to the Executive office.

Skills

Diary management

Administrative support

Relationship building

Communication

Project management

Education

Degree in Secretarial Administration or related

Relevant certification or accreditation

Tools

Microsoft Office Suite

Job description

MTN Group’s Company Secretary function is evolving to meet heightened corporate governance scrutiny, complexities of operating across multiple jurisdictions ensuring boards and executives quickly identify potential opportunities to improve both effectiveness and efficiency.

To serve the company’s growth through good governance and compliance practices that enable strategic business decisions for the Group and MTN’s operating markets within the context of :

• Achieving top quartile operating efficiency and effectiveness through scale and common policies and processes
• Driving growth through business intelligence and standardization to maximize business impact
• Initiating sustainable technology change across the infrastructure portfolio to further aid MTN in the achievement of parallel climate sustainability
• Management of customer and supplier expectations
• Constant dynamics and local challenges in the economic, regulatory and legal environments
• Ability to create a technological strategy in line with the company’s business requirements
• Enhancing MTN’s position as a leading connectivity and infrastructure player
• Growing dependence on vendor-led and shared passive infrastructure models
• MTN’s strategy to build the largest and most valuable platform business across our regions
• Assisting the MTN Board and EXCO in protecting the assets, reputation and sustainability of the organisation for MTN to accomplish its objectives

Organisational Mission : MTN’s vision is to lead digital transformation in Africa, ensuring widespread access to reliable, high-quality broadband services that drive social and economic development.

Organization Values : At MTN we believe that understanding our people’s needs and aspirations is key to creating experiences that delight you at work, every day. We are committed to fostering an environment where every member of our Y’ello Family is heard, understood, and empowered to live an inspired life. Our values keep us grounded and moving in the right direction. Most importantly, they keep us honest. It is not something we claim to be. It is in our DNA.

As an organisation, we consider it our mission to create an exciting and rewarding place to work, where our people can be themselves, thrive in positivity and ignite their full potential. A workplace that boosts creativity and innovation, improves productivity, and ultimately drives meaningful results. A workplace that is built on relationships and achieving a purpose that is bigger than us. This is what we want you to experience with us!

Our commitments go beyond an organisational promise. It is in our leadership and managerial ethos to meaningfully partner with our employees, customers, and stakeholders with a vision to realise our shared goals.

Our values dubbed, LIVE Y’ello, are the cornerstone of our culture.

Lead with Care

Can-do with Integrity

Collaborate with Agility

Serve with Respect

Act with Inclusion

The Executive Assistant : Group Company Secretary will be accountable to achieve the following objectives :

Executive Support and Diary Management

Proactively manage the assigned Executive’s diary, including seamless planning of itineraries, schedules, and meetings.

Manage the day-to-day administration of the Executive office and diary.

Handle the Executive’s internal and external designated correspondence.

Cross-examine documents for the Executive’s review to ensure quality control and compliance with MTN policies.

Collate monthly activity reports from different portfolios within the department for the Executive’s review

Office and Administrative Management

Manage the administration of the Executive office, including requisitions and general office operations.

Develop and maintain efficient documentation and filing systems (both electronic and hard copy).

Develop and continually improve a document tracking system ensuring simplicity of access and maintain required privacy categorisations.

Coordinate the organization of social events connected to the Cosec, including cost estimates, budget management, and event logistics.

Liaise with Finance teams to ensure timely payments to third-party suppliers related to Group Cosec office expenses.

Travel and Logistics Coordination

Arrange local, international, and personal travel for the Executive.

Coordinate travel arrangements for the broader team within the department.

Organize team conferences and off-site meetings, including logistics and scheduling.

Meeting and Forum Coordination

Coordinate and manage board meetings within the Company Secretary structure, including scheduling, preparation and distribution of board packs, minute-taking, and follow-up on action items.

Manage the administration of team-related forums or meetings, including agenda preparation, minute-taking, tracking matters arising, and content submissions.

Ensure effective scheduling and coordination of internal and external meetings.

Financial and Budget Tracking

Track budgets and payments from purchase order (PO) creation through to final payment and reflection in the General Ledger (GL).

Monitor and manage expenditures related to the Executive office and associated activities.

Project and Event Management

Provide project management support for Cosec initiatives and departmental projects.

Coordinate and oversee the execution of special assignments and strategic initiatives as directed by the Executive.

Key Deliverables

Effective diary and calendar management

Tracking of forum engagements and actions

Effective Document management

Role Dependencies

Active support from the Executive : Group Company Secretary

Understanding of the MTN Governance forums led by Executive : Group Company Secretary

Understanding of Internal systems and tools in travel and procurement

Education :

A good first degree preferably in Secretarial Administration or related

Relevant certification / accreditation / membership with professional body as required for role

Experience :

At least three years’ experience in an administrative capacity in a reputable company.

Experience in administrative support for a top management personnel of a reputable company, with local and international operations.

Capabilities :

Solution Provider, Problem Solver, Quality Enabler

Culture and Change Champion, Caring People Employee, Relationship Builder

Results Achiever, Operationally Astute

Competencies :

Demonstrates excellence in written and verbal communication, ensuring clarity, professionalism, and accuracy in all interactions.

Manages multiple tasks and projects simultaneously with strong organizational skills and the ability to prioritize effectively under pressure.

Proficient in office productivity tools (., Microsoft Office Suite, calendar management systems) and quickly adapts to new technologies and software platforms.

Works collaboratively across teams, embraces change, and approaches challenges with a proactive and solution-oriented mindset.

Maintains strict confidentiality and handles sensitive information with integrity and professionalism.