Executive Assistant - Company Secretary.COSEC

MTN; Roodepoort; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading telecommunications company in Roodepoort seeks an Executive Assistant - Company Secretary. The role involves managing the Executive's diary, overseeing administrative tasks, coordinating travel, and providing project management support. Ideal candidates have a degree in Secretarial Administration and at least three years in an administrative role supporting top management. Apply before August 12, 2025.

Qualifications

• At least three years’ experience in an administrative capacity in a reputable company.
• Experience in administrative support for top management with local and international operations.

Responsibilities

• Manage the Executive’s diary, schedules, and meetings.
• Handle internal and external correspondence for the Executive.
• Coordinate travel arrangements for the Executive and team.
• Oversee execution of special assignments and strategic initiatives.

Skills

Solution Provider

Problem Solver

Quality Enabler

Strong communication skills

Organizational skills

Proficiency in Microsoft Office Suite

Education

Good first degree in Secretarial Administration or related

Job description

Job title : Executive Assistant - Company Secretary.COSEC

Job Location : Gauteng, Roodepoort Deadline : August 15, 2025 Quick Recommended Links

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Responsibilities

The Executive Assistant : Group Company Secretary will be accountable to achieve the following objectives :

Executive Support and Diary Management

Proactively manage the assigned Executive’s diary, including seamless planning of itineraries, schedules, and meetings.

Manage the day-to-day administration of the Executive office and diary.

Handle the Executive’s internal and external designated correspondence.

Cross-examine documents for the Executive’s review to ensure quality control and compliance with MTN policies.

Collate monthly activity reports from different portfolios within the department for the Executive’s review

Office and Administrative Management

Manage the administration of the Executive office, including requisitions and general office operations.

Develop and maintain efficient documentation and filing systems (both electronic and hard copy).

Develop and continually improve a document tracking system ensuring simplicity of access and maintain required privacy categorisations.

Coordinate the organization of social events connected to the Cosec, including cost estimates, budget management, and event logistics.

Liaise with Finance teams to ensure timely payments to third-party suppliers related to Group Cosec office expenses.

Travel and Logistics Coordination

Arrange local, international, and personal travel for the Executive.

Coordinate travel arrangements for the broader team within the department.

Organize team conferences and off-site meetings, including logistics and scheduling.

Meeting and Forum Coordination

Coordinate and manage board meetings within the Company Secretary structure, including scheduling, preparation and distribution of board packs, minute-taking, and follow-up on action items.

Manage the administration of team-related forums or meetings, including agenda preparation, minute-taking, tracking matters arising, and content submissions.

Ensure effective scheduling and coordination of internal and external meetings.

Financial and Budget Tracking

Track budgets and payments from purchase order (PO) creation through to final payment and reflection in the General Ledger (GL).

Monitor and manage expenditures related to the Executive office and associated activities.

Project and Event Management

Provide project management support for Cosec initiatives and departmental projects.

Coordinate and oversee the execution of special assignments and strategic initiatives as directed by the Executive.

Key Deliverables

Effective diary and calendar management

Tracking of forum engagements and actions

Effective Document management

Role Dependencies

Active support from the Executive : Group Company Secretary

Understanding of the MTN Governance forums led by Executive : Group Company Secretary

Understanding of Internal systems and tools in travel and procurement

Qualifications

Education :

A good first degree preferably in Secretarial Administration or related

Relevant certification / accreditation / membership with professional body as required for role

Experience :

At least three years’ experience in an administrative capacity in a reputable company.

Experience in administrative support for a top management personnel of a reputable company, with local and international operations.

Capabilities :

Solution Provider, Problem Solver, Quality Enabler

Culture and Change Champion, Caring People Employee, Relationship Builder

Results Achiever, Operationally Astute

Competencies :

Demonstrates excellence in written and verbal communication, ensuring clarity, professionalism, and accuracy in all interactions.

Manages multiple tasks and projects simultaneously with strong organizational skills and the ability to prioritize effectively under pressure.

Proficient in office productivity tools (e.g., Microsoft Office Suite, calendar management systems) and quickly adapts to new technologies and software platforms.

Works collaboratively across teams, embraces change, and approaches challenges with a proactive and solution-oriented mindset.

Maintains strict confidentiality and handles sensitive information with integrity and professionalism.

Apply Before 08 / 12 / 2025

Administrative / Management jobs