Executive Assistant - Braamfontein JHB - R35-40 000

Isisekelo Recruitment; Johannesburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A vibrant creative property events and media company is seeking a highly organized Executive Assistant. This role involves managing executive calendars, coordinating communication, and providing comprehensive administrative support. The ideal candidate will thrive in a dynamic environment and possess strong organizational skills.

Qualifications

• Proven experience as an Executive Assistant.
• Excellent organizational and time management skills.
• Process-driven with strong communication skills.

Responsibilities

• Manage executive calendars and schedule meetings.
• Act as liaison between executives and stakeholders.
• Organize domestic and international travel.

Skills

Time Management

Microsoft Office

Organizational Skills

Microsoft Outlook

Microsoft Word

Personal Assistant Experience

Microsoft PowerPoint

Calendar Management

Microsoft Excel

Administrative Experience

Google Suite

Education

Experience in executive support roles

Tools

Microsoft Office Suite

Google Suite

Job description

The company is a vibrant creative property events and media company that is constantly evolving. The inner-city neighborhood is home to a diverse mix of people from students and artists to professionals.

As we embark on an exciting phase of expansion, we are seeking a highly diligent and organized individual to join our team as an Executive Assistant. This role is pivotal in providing essential support to ensure the smooth functioning of our office and assist in various administrative and personal tasks.

Position Overview:

We are looking for a proactive and highly organized Executive Assistant to provide comprehensive administrative support to our executives. The ideal candidate will be detail-oriented, capable of managing multiple responsibilities in a fast-paced environment, and will play a key role in ensuring efficient communication and coordination within the team. The candidate should bring a positive attitude and thrive in a dynamic, collaborative work culture.

Responsibilities:

1. Office Management: Ensure smooth operation of the executive office by coordinating with various departments and maintaining supplies.
2. Calendar Management: Manage executive calendars, schedule meetings, appointments, and travel, and resolve scheduling conflicts proactively.
3. Communication: Act as liaison between executives and stakeholders; draft and edit correspondence and reports.
4. Meeting Coordination: Prepare agendas, documents, and presentations; attend meetings, take minutes, and follow up on action items.
5. Travel Arrangements: Organize domestic and international travel, provide itineraries, and prepare executives for travel.
6. Administrative Support: Handle confidential information, assist with document preparation, and manage requests and inquiries.
7. Project Assistance: Support project coordination, conduct research, and ensure deadlines are met.
8. Expense Management: Track and reconcile expenses, generate invoices, process supplier invoices, and manage cashbooks.

Qualifications:

• Proven experience as an Executive Assistant.
• Excellent organizational and time management skills.
• Process-driven with strong communication skills.
• Proficient in Microsoft Office Suite and relevant software.
• Ability to handle sensitive information confidentially.
• Attention to detail and accuracy.
• Proactive problem-solving and decision-making skills.
• Previous bookkeeping experience, including invoice processing and reconciliations, is preferred.

Education and Experience:

• Previous experience in executive support roles is required.

Key Skills:

Time Management, Microsoft Office, Organizational Skills, Microsoft Outlook, Microsoft Word, Personal Assistant Experience, Microsoft PowerPoint, Calendar Management, Microsoft Excel, Administrative Experience, Google Suite

Employment Type: Full-Time

Experience: 3+ years preferred

Vacancy: 1

Monthly Salary: 35,000 - 40,000