Executive Assistant (50963)

Ntice Sourcing Solutions; Johannesburg; On-site; ZAR 250,000 - 450,000; Full time

Job summary

A multinational commodity trading company seeks an experienced Executive Assistant to provide high-level support to two Directors based in different time zones. The ideal candidate will manage complex diaries, coordinate international travel, and effectively communicate across global teams. This position requires excellent organizational skills, a proactive attitude, and the ability to thrive under pressure in a dynamic environment.

Qualifications

• Experience supporting Senior Director or C-Suite executives.
• Ability to manage multiple executive priorities effectively.
• Experience working across multiple time zones.

Responsibilities

• Comprehensive diary management for two Directors.
• Preparing agendas, booking logistics, and managing travel arrangements.
• Building strong relationships with executives and external partners.

Skills

Diary management

Communication

Organisational skills

Proficiency in Microsoft Excel

Adaptability

Emotional intelligence

Education

Diploma/Certificate in Office Administration or Business Administration

Bachelor's degree (advantageous)

Tools

Microsoft Excel

Microsoft PowerPoint

Job description

Job title : Executive Assistant (50963)

Job Location : Gauteng, Johannesburg Deadline : September 19, 2025 Quick Recommended Links

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Job Description

We are seeking an experienced Executive Assistant to provide high-level support within a fast-paced, multinational commodity trading environment. In this pivotal role, you will manage the diaries of two Directors, both of whom operate remotely, ensuring seamless organisation and efficiency.

This is an exciting opportunity for someone highly proactive, emotionally intelligent, and adaptable, with proven ability to thrive under pressure

If you are skilled at managing multiple executive priorities, comfortable with constant change, and confident in your ability to communicate effectively across time zones, this role offers you the chance to make a real impact

Key Responsibilities :

Comprehensive diary management for two Directors, including scheduling across multiple time zones

Preparing meeting agendas, collation of documents, and tracking deadlines

Booking meeting rooms and managing logistics for both in-person and virtual meetings

Organising international travel and accommodations (including visas)

Coordinating global events and departmental strategy days

Liaising with travel providers to secure best routes, pricing, and arrangements

Preparing reports, spreadsheets, and presentations (including advanced Excel functions such as pivot tables)

Managing and reconciling expense reports

Responding to requests for information and ensuring follow-ups are actioned

Building strong relationships with executives, colleagues, and external partners

Supporting with ad hoc duties, including occasional personal administration tasks

Providing flexible cover for colleagues when required

Key Relationships :

Chief Risk Officer

Divisional CIO

Required Skills

Diploma / Certificate in Office Administration, Business Administration, or Secretarial Studies (Bachelor's degree advantageous)

Proven EA experience supporting Senior Director / VP / C-Suite level executives

Demonstrated experience managing multiple executive diaries simultaneously

Strong proficiency in Microsoft Office, particularly Excel (pivot tables) and PowerPoint

Previous experience working with travel providers for complex itineraries

Experience working across multiple time zones

Strong organisational and time management skills

Excellent written and verbal communication abilities

High emotional intelligence with discretion and confidentiality

Ability to remain calm under pressure in a fast-paced, constantly changing environment

Strong business acumen with sharp attention to detail

Proactive, forward-thinking, and adaptable to shifting priorities

A positive, can-do attitude with a collaborative mindset

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